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KoCoS - Inventory Clerk
We Make RI
Westerly, USA
Full-time
Junior · 1–2 years experience
Onsite
Discovered 1 weeks ago
Full Job Posting
Experience
- 1-2 years Qualifications: High School or Technical School Diploma
- Position: Full Time Reports To: Supervisor of Production and the Office Manager, as well as the Director of North American Operations
- Job Purpose: Perform duties as inventory clerk including inventory control and organization, receiving and shipping, administrative tasks, and use of company specific software. Work as a team to ensure smooth processing of items in and products out.
- Inventory clerk and control
- Receive, inspect, and record incoming shipments
- Work from packing lists, routing instructions, and general instructions
- Verify quantities, part numbers, and condition of items against packing slips or purchase orders
- Update inventory records for receipts, transfers, and adjustments
- Organize and store materials in the correct stockroom or warehouse locations
- Pick, pack, and issue materials for internal use or outgoing orders
- Conduct cycle counts and performs physical inventory audits
- Investigate and resolve inventory discrepancies
- Label, tag, and maintain accurate identification of stock items
- Monitor stock levels and report low inventory or reorder needs
- Coordinate with shipping, receiving, purchasing, and production teams
- Prepare shipping documents and arrange outgoing deliveries
- Ability to repeatedly lift weights up to 50 pounds
- Perform cycle counts and full physical inventory counts
- Reconcile inventory discrepancies and investigate variances
- Track stock movement and maintain accurate on-hand quantities
- Reduce inventory loss through accurate recordkeeping and control procedures
- Warehouse Organization
- Organize stock by location, category, and item number for easy retrieval
- Maintain clean, safe, and orderly storage and work areas
- Label shelves, bins, and materials clearly and accurately
- Rotate stock when needed and manage obsolete or damaged inventory
- Maintain efficient material flow between receiving, storage, and shipping areas
- ERP / Software Use
- Use inventory management or ERP systems to record receipts, issues, transfers, and adjustments
- Maintain accurate item data, locations, and transaction history in software systems
- Generate inventory reports and review stock status for planning and replenishment
- Perform data entry and system updates related to shipping, receiving, and inventory control
- Ensure inventory transactions are completed accurately and in a timely manner
- Administrative Tasks
- Maintain accurate filing and recordkeeping for inventory, shipping, and receiving documents
- Prepare and process reports, spreadsheets, and routine inventory documentation
- Perform purchase order, invoice, and other administrative paperwork processing
- Respond to internal requests regarding stock availability, order status, and inventory records
- Coordinate with vendors, carriers, and internal departments to maintain daily operations
- Schedule pickups, deliveries, and follow-up communication as needed
- Perform general office duties such as data entry, document organization, and email communication
- Manage service schedules, coordinate appointments, and maintain technicians’ calendars
- Prepare, review, and submit expense reports and supporting documentation in a timely manner
- Coordinate service calls, maintain service records, and perform work order documentation
- Communicate with customers, vendors, and internal staff regarding service schedules, updates, and follow-up needs
- Perform service department data entry, document preparation, filing, and other day-to-day administrative tasks
Job Purpose
- Perform duties as inventory clerk including inventory control and organization, receiving and shipping, administrative tasks, and use of company specific software. Work as a team to ensure smooth processing of items in and products out.
- Duties include:
- Inventory clerk and control
- Receive, inspect, and record incoming shipments
- Work from packing lists, routing instructions, and general instructions
- Verify quantities, part numbers, and condition of items against packing slips or purchase orders
- Update inventory records for receipts, transfers, and adjustments
- Organize and store materials in the correct stockroom or warehouse locations
- Pick, pack, and issue materials for internal use or outgoing orders
- Conduct cycle counts and performs physical inventory audits
- Investigate and resolve inventory discrepancies
- Label, tag, and maintain accurate identification of stock items
- Monitor stock levels and report low inventory or reorder needs
- Coordinate with shipping, receiving, purchasing, and production teams
- Prepare shipping documents and arrange outgoing deliveries
- Ability to repeatedly lift weights up to 50 pounds
- Perform cycle counts and full physical inventory counts
- Reconcile inventory discrepancies and investigate variances
- Track stock movement and maintain accurate on-hand quantities
- Reduce inventory loss through accurate recordkeeping and control procedures
- Warehouse Organization
- Organize stock by location, category, and item number for easy retrieval
- Maintain clean, safe, and orderly storage and work areas
- Label shelves, bins, and materials clearly and accurately
- Rotate stock when needed and manage obsolete or damaged inventory
- Maintain efficient material flow between receiving, storage, and shipping areas
- ERP / Software Use
- Use inventory management or ERP systems to record receipts, issues, transfers, and adjustments
- Maintain accurate item data, locations, and transaction history in software systems
- Generate inventory reports and review stock status for planning and replenishment
- Perform data entry and system updates related to shipping, receiving, and inventory control
- Ensure inventory transactions are completed accurately and in a timely manner
- Administrative Tasks
- Maintain accurate filing and recordkeeping for inventory, shipping, and receiving documents
- Prepare and process reports, spreadsheets, and routine inventory documentation
- Perform purchase order, invoice, and other administrative paperwork processing
- Respond to internal requests regarding stock availability, order status, and inventory records
- Coordinate with vendors, carriers, and internal departments to maintain daily operations
- Schedule pickups, deliveries, and follow-up communication as needed
- Perform general office duties such as data entry, document organization, and email communication
- Manage service schedules, coordinate appointments, and maintain technicians’ calendars
- Prepare, review, and submit expense reports and supporting documentation in a timely manner
- Coordinate service calls, maintain service records, and perform work order documentation
- Communicate with customers, vendors, and internal staff regarding service schedules, updates, and follow-up needs
- Perform service department data entry, document preparation, filing, and other day-to-day administrative tasks
About We Make RI
Career & Technical Training8 employeesFounded 2014
Nonprofit workforce-development organization providing free manufacturing job training and connecting Rhode Islanders with employer partners.
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