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Junior Proposals Specialist

Kent
IND
Full-time
Junior
Onsite
Discovered 1 weeks ago

Full Job Posting

Responsibilities:

  • Support the Proposal Manager / Proposals Lead in the preparation and submission of technical and commercial proposals.
  • Review Invitation to Bid (ITB) documents and assist in identifying key submission requirements.
  • Coordinate with various departments including Engineering, Procurement, Estimating, Project Controls, HSE, QA/QC, Finance, and HR to obtain required proposal inputs.
  • Assist in the preparation of proposal deliverables, compliance matrices, bid registers, and submission documentation.
  • Support the development and formatting of proposal documents, presentations, and client submissions.
  • Maintain proposal records, databases, lessons learned, and proposal archives.
  • Track bid schedules and assist in ensuring timely completion of proposal activities.
  • Assist in preparing clarifications, deviations, and client correspondence during the bidding process.
  • Ensure proposal documentation complies with company procedures, quality requirements, and client instructions.
  • Maintain compliance with Kent's HSE Management System and Integrated Management System (IMS) requirements.
  • Participate in proposal review meetings and provide administrative and coordination support.
  • Undertake other duties assigned by the Proposal Manager or Department Head in support of the Estimating & Proposals function.
  • Knowledge/skills, education, and experience:
  • Bachelor’s degree in Engineering (Mechanical, Civil or related discipline) or MBA (Marketing / Operations)
  • 0-2 years of experience in proposals, engineering, project support, or related functions. Fresh graduates are encouraged to apply.
  • Strong interest in proposal management, bidding, and business development within the energy and industrial sectors.
  • Good analytical and problem-solving skills.
  • Strong attention to detail and organizational skills.
  • Ability to communicate effectively, both verbally and in writing.
  • Good interpersonal and teamwork abilities.
  • Ability to manage multiple tasks and work within defined deadlines.
  • Adaptability and willingness to learn in a fast-paced environment.
  • Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
  • Familiarity with SharePoint and document management systems is desirable.
  • Communication:
  • Good written and verbal communication skills.
  • Ability to collaborate effectively with internal stakeholders and multidisciplinary teams.
  • Core Competencies:
  • Learning Agility
  • Teamwork and Collaboration
  • Attention to Detail
  • Professionalism
  • Accountability
  • Integrity and Trust
  • Initiative and Enthusiasm
  • Time Management
  • HSE AND QUALITY RESPONSIBILITIES
  • Maintain standards of HSE and comply with Company's Health, Safety & Environment Management System requirements.
  • Take reasonable care of own health and safety and that of others in the workplace.
  • Follow and maintain Company Quality standards in accordance with Company Quality System requirements.
  • Details about the role:
  • Location: Mumbai
  • Relocation required: NO
  • Travel required: Occasional / as required
  • Contract type: Regular
  • Experience level: 0-2 years’ experience

Qualifications

  • Bachelor’s degree in Engineering (Mechanical, Civil or related discipline) or MBA (Marketing / Operations)
  • Familiarity with SharePoint and document management systems is desirable.

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