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Junior Production Coordinator (On-Site)

ICON Creative Studio
Vancouver, CAN
Full-time
Entry
Onsite
Discovered 1 weeks ago
Communication

Full Job Posting

Key Responsibilities

  • Assist the Producer and Production Manager with maintaining departmental schedules, tracking progress, and coordinating day-to-day production activities.
  • Update and maintain accurate production information in Flow, including artist assignments, task progress, deadlines, and relevant notes.
  • Communicate with department Supervisors and artists to confirm task status, identify potential delays, and keep production information current.
  • Help track deadlines and coordinate client deliveries in accordance with established production processes.
  • Enter, organize, and distribute client notes accurately and promptly, ensuring artists are aware of priorities and required changes.
  • Follow up with artists and Supervisors to monitor progress and support on-time task completion.
  • Schedule and coordinate meetings, reviews, and Dailies sessions, ensuring the necessary materials and participants are prepared.
  • Take clear, detailed meeting and review notes and distribute them to the appropriate team members.
  • Maintain production calendars and help coordinate schedules for key personnel, identifying potential conflicts and upcoming priorities.
  • Respond to routine production questions and requests, escalating issues to the Producer or Production Manager as needed.
  • Support Supervisors with production documentation, team guides, and other administrative tasks.
  • Communicate professionally and collaboratively across departments to ensure information is shared efficiently.
  • Learn and develop an understanding of the animation production pipeline, departmental workflows, and studio processes.
  • Contribute to a positive, organized, and supportive production environment while taking on new responsibilities as needed.

Skills and Experience

  • Previous experience in an administrative, coordination, or project support role; experience in animation, VFX, or a creative production environment is an asset.
  • Familiarity with production tracking software such as Flow, ShotGrid (Shotgun), or similar tools is an asset.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
  • Excellent written and verbal communication skills, with the ability to share information clearly and professionally.
  • Comfortable with administrative responsibilities, including scheduling, note-taking, email correspondence, and tracking deliverables.
  • Proficiency with Google Workspace tools, including Docs, Sheets, and Calendar, and collaboration platforms such as Slack and Zoom.
  • Strong attention to detail and commitment to maintaining accurate production records.
  • Proactive approach to following up on tasks, identifying missing information, and asking questions when needed.
  • Ability to adapt to changing priorities and remain composed in a fast-paced environment.
  • A collaborative mindset and willingness to learn new tools, workflows, and production processes
  • Perks & Benefits
  • Extended healthcare benefits, including health, dental, vision, prescription drug, and paramedical coverage
  • Paid pre-approved overtime
  • Flex days to support work-life balance
  • Milestone days recognizing years of service
  • Pet-friendly studio environment
  • Access to an onsite gym
  • Studio events and opportunities to connect with teammates both virtually and in person
  • This is a Union position and the terms and conditions of employment are covered by a collective agreement.
  • In accordance with British Columbia's pay transparency legislation, the wage displayed reflects the minimum rate established under ICON's collective agreement. Additional compensation may be considered based on experience, qualifications, and project needs, where permitted by the collective agreement.
  • ICON Creative Studio is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Qualifications

  • Previous experience in an administrative, coordination, or project support role; experience in animation, VFX, or a creative production environment is an asset.
  • Familiarity with production tracking software such as Flow, ShotGrid (Shotgun), or similar tools is an asset.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
  • Excellent written and verbal communication skills, with the ability to share information clearly and professionally.
  • Comfortable with administrative responsibilities, including scheduling, note-taking, email correspondence, and tracking deliverables.
  • Proficiency with Google Workspace tools, including Docs, Sheets, and Calendar, and collaboration platforms such as Slack and Zoom.
  • Strong attention to detail and commitment to maintaining accurate production records.
  • Proactive approach to following up on tasks, identifying missing information, and asking questions when needed.
  • Ability to adapt to changing priorities and remain composed in a fast-paced environment.
  • A collaborative mindset and willingness to learn new tools, workflows, and production processes
  • Perks & Benefits
  • Extended healthcare benefits, including health, dental, vision, prescription drug, and paramedical coverage
  • Paid pre-approved overtime
  • Flex days to support work-life balance
  • Milestone days recognizing years of service
  • Pet-friendly studio environment
  • Access to an onsite gym
  • Studio events and opportunities to connect with teammates both virtually and in person
  • This is a Union position and the terms and conditions of employment are covered by a collective agreement.
  • In accordance with British Columbia's pay transparency legislation, the wage displayed reflects the minimum rate established under ICON's collective agreement. Additional compensation may be considered based on experience, qualifications, and project needs, where permitted by the collective agreement.
  • ICON Creative Studio is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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