Junior Document Controller

Company Description

Role Description

Key Responsibilities

• Manages and coordinates with project stakeholders for any document control related concerns.
• Set up the Document System in terms of new project documentations (procedures, processes, templates, application, etc).
• Perform all clerical works which include filing, typing, photocopying and other works being assigned from time to time.
• Copy, scan and store documents.
• Check for accuracy and edit files, like contracts.
• Review and update technical documents (e.g. manuals and workflows).
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on projects as needed.
• Support the Quality & PMO Manager in improving Document Control and QA/QC processes & procedures in line with the project/business requirements.

Qualifications

• Bachelor’s in business management or relevant bachelor’s degree.
• Excellent Knowledge in Microsoft Office Package (i.e Excel, Word, PowerPoint, SharePoint, Project, Visio).
• Proven work experience as a Document Controller or similar role.
• Knowledge of Electronic Document Management Systems (EDMS).
• Proficient typing and editing skills.
• Data organization skills.
• Minimum of 1 year relevant experience.