IT Project Coordinator

Position Overview

Core Responsibilities

• Coordinate project meetings, including scheduling, agendas, facilitation, and timely meeting notes with action items.
• Track project tasks, action items, and deliverables in Jira.
• Maintain project plans, status dashboards, risk logs, and issue trackers.
• Manage project documentation in SharePoint using naming conventions and version control.
• Support vendors by tracking invoices, coordinating logistics, flagging discrepancies, and maintaining contact information.
• Prepare status reports, executive summaries, and presentation decks.
• Build relationships with stakeholders, team members, and vendors.
• Identify process gaps, propose improvements, and create reusable documentation.
• Use Microsoft Copilot and Claude to improve coordination deliverables.

Tools and Technology

• Use Outlook and Teams for communication, scheduling, calendar management, and collaboration.
• Develop proficiency with Jira for project boards, tickets, sprint boards, filters, and reporting.
• Use SharePoint and OneDrive for document organization, version control, and file management.
• Use Word, Excel including pivot tables and formulas, PowerPoint, and Confluence.
• Use Microsoft Copilot and Claude for drafting, summarizing, and accelerating deliverables.

Required Qualifications

• Manage multiple workstreams without losing detail.
• Communicate professionally, clearly, and promptly in writing and verbally.
• Demonstrate customer-first follow-through, timely responses, and accountability.
• Work collaboratively and independently with minimal direction.
• Demonstrate proficiency with Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint.
• Learn new tools and systems quickly.

Preferred Qualifications

• One year of project coordination, project administration, or structured operational experience or exposure.
• Familiarity with Jira or similar project management platforms.
• Experience in a legal, professional services, or technology environment.
• Interest in pursuing a PMP, CAPM, or equivalent certification.

Benefits

• Full-time employees are offered medical and dental insurance, a 401(k) plan, paid time off, and paid holidays.