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IP Assistant

Bird & Bird
Dubai, UAE
Full-time
Entry
Onsite
Discovered 1 months ago
Intellectual property supportTrade mark portfolio managementTrade mark clearance searchesTrade mark filing programmesIP dispute and prosecution supportIP database and document management

Full Job Posting

The opportunity

Support the UAE offices as an IP Assistant.

Join the Intellectual Property team and report to the Head of the Intellectual Property Group for the Middle East.

Receive training, skills development, and career guidance.

The firm

Bird & Bird is an international law firm operating through a collaborative global team.

The firm emphasizes collegiate working relationships, common purpose, and client service.

The team

Work with the UAE Intellectual Property team, lawyers, and senior stakeholders across the firm.

Support client service, client relationships, and the growth of the Middle East practice in a fast-paced environment.

Collaboration, accountability, and continuous improvement are valued.

What you'll do

  • Provide paralegal support for contentious and non-contentious trade mark and other IP matters.
  • Support worldwide trade mark and design portfolios through clearance searches, specifications, filing programmes, applications, renewals, assignments, licences, and recordals.
  • Assist with prosecution issues, arguments, and evidence for objections, oppositions, invalidity actions, and appeals under supervision.
  • Monitor disputes, enforcement cases, domain name disputes, settlements, cease-and-desist correspondence, and related status updates.
  • Prepare letters of consent, assignments, licences, and co-existence agreements using approved templates.
  • Conduct online investigations and research, prepare reports, and support portfolio due diligence and data audits.
  • Maintain inboxes, client and matter records, IP databases, document systems, docketing diaries, deadlines, and audit-ready files.
  • Prepare reports, spreadsheets, matter updates, quotations, filing reports, and client status information.
  • Communicate with clients, officials, foreign associates, local agents, and lawyers and provide timely follow-up.
  • Build client relationships, supervise and train interns, and provide general paralegal and ad hoc support.

About you

  • At least two years of experience managing international trade mark and intellectual property portfolios.
  • Experience in an international law firm or other professional services environment.
  • Professional written and spoken Arabic and English.
  • Proficiency in Word, Excel, and PowerPoint, including handling complex documents and presenting information clearly.
  • Ability to manage competing priorities and work effectively under pressure.
  • Proactive, adaptable, commercially minded, willing to learn, and able to contribute to continuous improvement.
  • Ability to use initiative, anticipate team needs, remain calm in demanding situations, and build effective stakeholder relationships.

Working arrangements

  • The role may require some work outside normal working hours of 9:00 am to 5:00 pm.

Additional process information

Pre-engagement background checks may be conducted where permitted by local legislation and according to the nature of the role.

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