Invoicing Lead

Job Description

What We Can Offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organisation actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

Responsibilities

• for Internal Candidates
• Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
• Requires an understanding of the content of the manager’s job and method of operation as well as knowledge of departmental operations and procedures.
• Able to work in accordance with the terms of the contract
• Complies with Wood Cash “Must Do’s” requirements
• Delivers day to day activities in accordance with the Wood Framework for Managing Fundamentals (FMF) as it applies to the management of cashflow.
• Focus on cash collection, optimization of DSO and minimization of unbilled items together with ensuring these balance sheet areas are appropriately reconciled, analyzed and controlled
• Feed invoicing data into the weekly short term cashflow forecast reporting
• Linkage with business manager and contracts administrator regarding any contractual aspects
• Organizes and maintains files of manager’s correspondence, records etc. and follows up pending matters
• Acts as receptionist for the manager, screening correspondence and telephone calls
• Schedules appointments and coordinates arrangements for meetings
• Prints, organizes and prepares information for meetings
• Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager’s review
• Organizes and expedites flow of work through office and initiates follow up action
• Support in collecting information and data for reporting
• Populates templates and creates documents
• General office housekeeping activities as required

Qualifications For Internal Candidates

• Establish and maintain effective working relationships and communicate across the project / contract interfaces.
• Operates within local organization and accomplishes work through effective consultation with more senior professionals.
• Deals directly with immediate supervisor, co-workers and team members

Qualifications

Knowledge, Skills, And Experience

• Knowledge of accounting software (eg. Sage, SAP, Oracle)
• Knowledge of Project Controls systems
• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
• Knowledge of Adobe
• Communication skills - both written and verbal
• Skills in word processing, spreadsheets, database applications and electronic data management systems
• Personal attributes:
• Excellent organizational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Strong team player
• Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the output

About Us

Diversity Statement

Job Details

About The Company

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