Invoicing Assistant
Skills
About This Role
Invoice Processing & Coordination
- Check emails regularly and follow up on LPOs for assigned customers.
- Process Sales Orders through AI and manual entry in D365.
- Validate contracted prices and coordinate with the Sales Team regarding price discrepancies.
- Coordinate with the Logistics Team for order picking and delivery arrangements.
- Verify acknowledgment copies for customer stamp and signature on invoices after delivery.
- Process invoice corrections and amendments in coordination with the Sales Team.
- Conduct daily follow-up on pending invoices.
- Coordinate with Delivery, Logistics, Sales Teams, and customers to retrieve pending invoices.
- Send follow-up emails to relevant teams for pending invoice support.
- Ensure collection of all PODs (Proof of Delivery) within 2 days from the date of supply.
- Print Sales Orders in “Delivered” status.
- Upload invoices and supporting documents to customer portals for selected accounts.
- Liaise with internal and external stakeholders including Sales, Accounts, Logistics Teams, and customers.
DMS Scanning & Documentation
- Maintain records of received invoices in Excel tracking files.
- Generate and affix barcodes to invoices for scanning purposes.
- Scan invoices into the DMS system and verify scanned copies for accuracy.
- Handle daily processing and follow-up of approximately 75 LPOs/invoices.
- Reconcile invoice tracking records with DMS scanned invoices.
- Maintain high typing speed and accuracy for efficient document processing.
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