International Mobility Assistant

Who We Are

Position Summary

DUTIES AND RESPONSIBILITIES : Associate Dean’s Administrative Support

• Maintains the AD’s calendar and arranges meetings; provides meeting support, including preparing and distributing agenda and other relevant materials, and takes action as necessary.
• Develops and maintains a database of training and event activities; enters, tracks and maintains all attendant information, feedback data and provides reports as required.
• Supports the tracking of cross-institutional and international projects with appropriate tools to support AD’s updates and planning.

ICES Administrative Support

QUALIFICATIONS : Definition

• The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT . The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications. Education:
• Completion of Grade 12 plus one year of post-secondary education in business management or office administration.
• Experience:
• Two years of general experience plus two years of direct experience in an educational support environment.
• Software/Computer Application(s) and Expertise:
• Intermediate level competency with Microsoft Office programs, including Word and Excel.
• Administrative email and internet search experience.

Communication/Interpersonal Skills

• Excellent interpersonal, oral and written communication skills.
• Demonstrated ability to listen, communicate and resolve issues with a diverse, multicultural client base.
• Resourceful and proven ability to show tact, patience and diplomacy in assisting staff and stakeholders.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.)

• Excellent organizational and time management skills.
• Strong ability to handle multiple tasks and changing priorities in a high volume environment.
• Proven ability to meet deadlines with a high level of accuracy and attention to detail.
• Must be an independent self-starter with the ability to solve problems and provide a high level of customer service.
• Accurate data entry at 50 wpm.

Benefits – Why you’d love working with us

• Competitive pay
• Minimum of fifteen days of vacation prorated per year
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Professional Development funds and resources
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
• Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here !
• BCIT is committed to equity, diversity, and inclusion and to promoting opportunities in hiring individuals who have been historically underrepresented in our workforce, BCIT , and the larger community. We strongly encourage Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+ to apply. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority. Accessibility is an integral part of BCIT’s commitment to equity and inclusion. If you require an accommodation for any part of the application or hiring process, please Contact us using our contact form . Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted . For additional information, please visit our frequently asked questions (FAQs) page and learn more about how we hire . The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Additional Salary Information

• External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.