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Intermediate Contracts Coordinator (18-Month Term)

J.D. Irving, Limited
Dartmouth, CAN
Full-time
Mid · 2–5 years experience
Onsite
Discovered 4 days ago

Full Job Posting

Qualifications

  • Education:
  • Diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field.
  • 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
  • Experience managing documentation, records, and version control processes.
  • Strong organizational skills with exceptional attention to detail.
  • Experience working with multiple stakeholders and managing competing priorities.
  • Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
  • Strong written and verbal communication skills.
  • Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.
  • We're committed to Diversity, Equity and Inclusion
  • Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.
  • We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.
  • If you require accommodations during the recruitment process, please let us know—we're happy to help.

Experience:

  • Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive. We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

Responsibilities

  • Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
  • Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
  • Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
  • Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
  • Process invoice receipting and support contract-related payment activities in accordance with established procedures.
  • Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
  • Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
  • Generate reports, maintain tracking tools, and monitor contract administration metrics.
  • Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
  • Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.
  • Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation.
  • Identify documentation gaps or discrepancies and facilitate timely resolution.

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