Import Assistant / Export Assistant / Trade Documentation Assistant

Role details

Responsibilities

• Assist with import and export shipments, order processing, and delivery coordination.
• Prepare and maintain invoices, packing lists, shipping documents, and customs paperwork.
• Coordinate with freight forwarders, shipping agents, suppliers, and customers.
• Verify trade documents for accuracy and completeness.
• Maintain shipment records, delivery schedules, and import/export files.
• Follow up on shipment status, customs clearance, and outstanding documentation.
• Update logistics systems and prepare routine operational reports.
• Support compliance with customs regulations and international trade procedures.

Qualifications

• A diploma or bachelor’s degree in logistics, supply chain management, business administration, or a related field is preferred.
• Previous import/export operations or documentation experience is an advantage.
• Familiarity with shipping documents and basic customs procedures is beneficial.
• Good written and verbal English communication skills.
• Proficiency in Microsoft Office and administrative systems.
• Strong organizational skills and attention to detail.
• Ability to coordinate with multiple stakeholders and meet deadlines.

Opportunity

• The posting describes opportunities to gain international trade and logistics experience, develop professionally, and build shipment coordination and trade documentation skills.
• The employer describes the working environment as collaborative and supportive.