indeed
ICS Executive Assistant, Abu Dhabi
Blackstone
Abu Dhabi, UAE
Full-time
Onsite
Discovered 4 days ago
Executive assistanceDiary managementInternational travel coordinationMicrosoft Office SuiteSalesforce CRMConcur
Role Overview
Executive Assistant in Institutional Client Solutions providing 1:1 support to a senior managing director.
Key Skills for This Role
Executive assistanceDiary managementInternational travel coordinationMicrosoft Office SuiteSalesforce CRMConcur
Full Job Posting
Role overview
Executive Assistant in Institutional Client Solutions providing 1:1 support to a senior managing director.
Responsibilities
- Manage diary and coordinate internal and external meetings across the UK, US, and Europe, including coordination across time zones.
- Organise international travel arrangements, including flights, cars, hotels, and visas.
- Track meetings and update Salesforce CRM.
- Help coordinate roadshows and marketing trips; collate marketing materials with Marketing Assistants when required.
- Reconcile expenses monthly using Concur and report time management monthly using Kronos.
Qualifications and experience
- EA experience in a similar professional or corporate background.
- Advanced MS Office Suite skills and experience with diary management and travel.
- Good communication skills and ability to set priorities independently; able to work in a small team with different demands.
- Fluent English and high flexibility to work out of hours.
- Experience with Concur, Zoom, and Book-It system is an asset.
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