Human Resources Specialist

About the Department

Position Duties

• Examples of Essential Functions: Provide a high level of customer service in responding to or triaging employee and public requests for information pertaining to recruitments, employee services, benefits, and other basic questions. Support recruitment programs by preparing job postings, creating and maintaining recruitments in the Applicant Tracking System (ATS), escorting candidates, scheduling physicals and drug screenings, initiating background check investigations, and more. Assist with coordinating training activities, marketing training opportunities, and responsible for administering the District's LinkedIn Learning licenses. Responsible for ensuring timely distribution of reports on information including probationary programs, position management, and compliance training from associated databases (HRIS, ATS, etc.). Process personnel actions and status changes accurately and in time. Examples of Essential Duties: Coordinate biweekly new hire onboarding. Prepare PowerPoint presentations, flyers, and other internal marketing materials for training programs. Support other employee programs such as wellness week, Transit Employee Appreciation Day, and the Summer Internship Program. Receive, review, process, and track invoices for payment, working with Accounts Payable and Contracts & Procurement as needed. Order, maintain, and inventory department equipment and supplies. Provide telephone support for the department and provide information, forms, and answers to employees and customers as needed. Distribute documents, mail and other materials to appropriate individuals for action or information. Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned.
• Provide a high level of customer service in responding to or triaging employee and public requests for information pertaining to recruitments, employee services, benefits, and other basic questions.
• Support recruitment programs by preparing job postings, creating and maintaining recruitments in the Applicant Tracking System (ATS), escorting candidates, scheduling physicals and drug screenings, initiating background check investigations, and more.
• Assist with coordinating training activities, marketing training opportunities, and responsible for administering the District's LinkedIn Learning licenses.
• Responsible for ensuring timely distribution of reports on information including probationary programs, position management, and compliance training from associated databases (HRIS, ATS, etc.).
• Process personnel actions and status changes accurately and in time.
• Coordinate biweekly new hire onboarding.
• Prepare PowerPoint presentations, flyers, and other internal marketing materials for training programs.
• Support other employee programs such as wellness week, Transit Employee Appreciation Day, and the Summer Internship Program.
• Receive, review, process, and track invoices for payment, working with Accounts Payable and Contracts & Procurement as needed.
• Order, maintain, and inventory department equipment and supplies.
• Provide telephone support for the department and provide information, forms, and answers to employees and customers as needed. Distribute documents, mail and other materials to appropriate individuals for action or information.
• Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications

• Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Associate degree in business, human resources, psychology, marketing or related field Two (2) years of full-time, progressive experience working as an HR Generalist with specific experience in recruitment, training, and HRIS Preferred Qualifications: Experience providing customer service in a high volume environment Professional working knowledge of CA Commercial DMV driving requirements Experience working with a union workforce Professional working knowledge of PeopleSoft HCM & Finance Experience working at a public agency
• Associate degree in business, human resources, psychology, marketing or related field
• Two (2) years of full-time, progressive experience working as an HR Generalist with specific experience in recruitment, training, and HRIS
• Experience providing customer service in a high volume environment
• Professional working knowledge of CA Commercial DMV driving requirements
• Experience working with a union workforce
• Professional working knowledge of PeopleSoft HCM & Finance
• Experience working at a public agency

Benefits

• Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits –District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program. The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided – Employer Covers Premiums Free Employee Assistance Benefit – Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts – Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance – After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness – Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off – Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours). As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays – The District provides seven paid holidays throughout the year – New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays – District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS –You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic – All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options – Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee – max $200,000 Optional Life Insurance – Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development – Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program – A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program – Interest-free two-year loan with a maximum amount of $2,000. Other Amazing Benefits: Credit Union – Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) – Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits – Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.
• Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits:
• Healthcare Benefits –District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program. The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided – Employer Covers Premiums Free Employee Assistance Benefit – Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
• Free Dental and Vision Benefits provided – Employer Covers Premiums Free Employee Assistance Benefit – Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
• Free Employee Assistance Benefit – Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
• Flexible Spending Accounts – Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
• Retirement Medical Benefits:
• Long Term Disability Insurance – After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness – Gyms located at most work locations and discounted Weight Watcher Membership Option.
• Health and Wellness – Gyms located at most work locations and discounted Weight Watcher Membership Option.
• Holidays and Paid Time Off:
• Paid Time Off – Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours). As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays – The District provides seven paid holidays throughout the year – New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays – District employees can earn up to five (5) floating holidays.
• Paid Holidays – The District provides seven paid holidays throughout the year – New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays – District employees can earn up to five (5) floating holidays.
• Floating Holidays – District employees can earn up to five (5) floating holidays.
• Financial Planning Benefits:
• Pension Benefits through CalPERS –You must have a minimum of 5 years of service to be eligible for this pension.
• CalPERS PEPRA vs. Classic – All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options – Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee – max $200,000 Optional Life Insurance – Employees may purchase additional life insurance for themselves and their eligible family members.
• Deferred Compensation Options – Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee – max $200,000 Optional Life Insurance – Employees may purchase additional life insurance for themselves and their eligible family members.
• Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee – max $200,000 Optional Life Insurance – Employees may purchase additional life insurance for themselves and their eligible family members.
• Optional Life Insurance – Employees may purchase additional life insurance for themselves and their eligible family members.
• Growth and Education Benefits:
• Professional Development – Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program – A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program – Interest-free two-year loan with a maximum amount of $2,000.
• Computer Loan Program – Interest-free two-year loan with a maximum amount of $2,000.
• Other Amazing Benefits:
• Credit Union – Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) – Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits – Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
• Employee Clean Commute (ECC) – Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits – Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
• Commuter Benefits – Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
• For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.

Supplemental Questions