Human Resources Coordinator

Job purpose

Recruitment and onboarding

• Coordinate job postings, candidate sourcing, screening, interview scheduling, and follow-ups.
• Work with hiring managers to confirm staffing needs and fill vacancies on time.
• Coordinate offer letters, employment contracts, and pre-employment formalities.
• Collect, verify, and maintain onboarding documentation; conduct or coordinate references and employment verification.
• Maintain recruitment trackers and provide updates on hiring progress and joining status.

Employee documentation and invoicing

• Maintain complete employee files and coordinate required documents with candidates, employees, departments, and service providers.
• Coordinate pre-joining formalities and joining schedules; prepare HR letters and employment documents as needed.
• Prepare service or placement invoices and coordinate with customers on submission, supporting documents, clarifications, acknowledgements, and payment status.
• Work with finance and operations to resolve invoice discrepancies and support timely processing.

General duties

• Maintain accurate recruitment, onboarding, employee, invoicing, and customer communication records.
• Protect employee confidentiality, follow company policies, and provide management updates on hiring, onboarding, and invoicing.
• Perform other assigned HR and administrative duties.

Qualifications and experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2–4 years of relevant recruitment, HR coordination, onboarding, or similar experience.
• Invoice preparation and customer coordination experience is advantageous.
• Proficiency in Microsoft Office, particularly Excel and Word.

Key competencies

• Strong communication, coordination, organization, and attention to detail.
• Ability to manage multiple activities, follow up proactively, solve problems, handle confidential information, work independently, and meet deadlines.

Pay

• AED 2,300–2,750 per month.

Workplace

• Hybrid remote in Dubai.