Human Resources Assistant

Joining Date

Position Overview

HR Administration

• Prepare employee letters and HR-related documentation, including employment certificates, salary certificates, NOCs, and other official correspondence.
• Prepare employment contracts, contract amendments, and service agreements for associates and consultants.
• Maintain accurate employee records in both HRIS and physical personnel files.
• Track employee leave balances, leave plans, and attendance records.
• Monitor contract expiry dates, probation periods, visa renewals, and other employee-related deadlines.
• Support the administration of employee medical insurance, including additions, deletions, and updates.
• Coordinate employee access cards, ID cards, and related administrative requirements.

Recruitment & Onboarding

• Coordinate interview schedules between candidates and hiring managers.
• Communicate with candidates throughout the recruitment process.
• Support the preparation and issuance of employment offers and onboarding documentation.
• Coordinate onboarding activities for new employees, including induction schedules and document collection.
• Assist with pre-employment requirements and employee onboarding checklists.

HR Systems & Reporting

• Maintain and update employee information within the HRIS.
• Generate HR reports and assist with data accuracy audits.
• Support HR process improvements and HRIS-related administrative tasks.

Employee Engagement & Support

• Assist in organizing employee engagement activities, events, and initiatives.
• Support employee communications and internal HR announcements.
• Respond to routine employee queries and provide administrative HR support.

Compliance & Documentation

• Ensure employee records and HR documentation remain accurate, complete, and compliant.
• Support document filing, archiving, and record retention processes.
• Assist with HR audits and compliance-related requirements when needed.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in an HR Administration, HR Assistant, or similar role.
• Experience working with HRIS systems and maintaining employee records.
• Strong organizational skills and attention to detail.
• Excellent communication skills in English (Arabic is an advantage).
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with UAE Labour Law and HR administrative processes.
• Immediate availability to join.