Human Resources Assistant

Role overview

Recruitment coordination

• Post vacancies and maintain applicant records; review applications against basic role requirements and coordinate shortlisting with the hiring team.
• Schedule interviews, communicate with candidates about availability and next steps, maintain recruitment trackers, and follow up on interview feedback.
• Assist with offer letters and other hiring documents using approved templates.

Onboarding and offboarding

• Collect and organize onboarding documents; coordinate joining formalities, induction schedules, and onboarding checklists.
• Work with relevant teams to arrange employee accounts, equipment, and access; help new employees understand procedures and points of contact.
• Support exit documentation, clearance checklists, and company asset return coordination.

HR administration and payroll support

• Maintain employee files, contact details, and HR databases; prepare routine HR correspondence and employment documents for review and approval.
• Track document expiry dates and coordinate collection of visa and work permit documents with the designated team or service provider.
• Update attendance, leave, and absence records; follow up on missing information or discrepancies with employees and managers.
• Compile approved attendance and leave inputs for payroll; maintain support for approved salary changes, reimbursements, and other adjustments; coordinate documentation queries with Finance.

Employee support and engagement

• Respond professionally to routine employee questions and direct complex matters to the appropriate manager.
• Share approved HR announcements, policy updates, and internal communications.
• Assist with employee engagement activities, team events, and recognition initiatives; coordinate performance review schedules and maintain related trackers.
• Support a professional, respectful, and responsive employee experience.

Required qualifications and skills

• 1–2 years of experience in HR assistance, HR administration, recruitment coordination, or a related support role.
• Strong written and verbal communication skills in English; proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Good organization and attention to detail; ability to manage multiple tasks, prioritize deadlines, and follow up consistently.
• Professional judgment and discretion when handling confidential information; helpful attitude and ability to work effectively with employees and managers.

Preferred qualifications

• A diploma or bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Familiarity with HR software, applicant tracking systems, or employee databases is preferred.
• Exposure to UAE HR administration and employment documentation, or experience in recruitment, staffing, or professional services, is preferred.