Human Resources Administrator
Role Overview
The HR Administrator supports day-to-day HR across Art Dubai, Downtown Design, Dubai Design Week, and Prototypes for Humanity.
The role covers recruitment, onboarding and offboarding, employee records in Bayzat, visa administration, medical insurance, payroll inputs, and employee relations.
Works with Directors, Finance, the Head of Operations, and external providers including d3 and AXS.
Key Skills for This Role
Full Job Posting
About Art Dubai Group
Art Dubai Group is a public-private partnership with Dubai International Financial Centre founded in 2007 and a cultural programming company in the Gulf.
Its initiatives include Art Dubai Fair, Art Dubai Projects, Dubai Design Week, Downtown Design, and Prototypes for Humanity.
About the role
The HR Administrator supports day-to-day HR across Art Dubai, Downtown Design, Dubai Design Week, and Prototypes for Humanity.
The role covers recruitment, onboarding and offboarding, employee records in Bayzat, visa administration, medical insurance, payroll inputs, and employee relations.
Works with Directors, Finance, the Head of Operations, and external providers including d3 and AXS.
Recruitment and onboarding
- Manage full-cycle recruitment, job advertising, candidate sourcing, interview support, and hiring trackers; use LinkedIn Recruiter Lite for job advertising and candidate management.
- Coordinate onboarding from offer acceptance through documentation, visa and insurance setup, payroll inputs, and induction.
- Track onboarding completion, starters, leavers, movers, and probation dates; maintain checklists and templates.
Contracts, records, and systems
- Prepare employment agreements, role terms, and confidentiality documents; maintain compliant personnel files and centralized HR trackers.
- Administer Bayzat employee profiles, documents, leave, attendance, reporting requests, and platform issues; maintain supplementary trackers when needed.
- Manage visa applications, renewals, and cancellations through AXS, tracking service requests, status, actions, and deadlines.
- Maintain parking administration records and coordinate employee access with Finance and AXS.
Insurance, leave, and payroll
- Coordinate medical insurance additions, removals, queries, covered-employee census, and annual renewals, reviewing proposals, coverage, pricing, feedback, approvals, and implementation.
- Administer annual, sick, maternity, compassionate, days-in-lieu, and Hajj leave under policy and UAE labour law; support leave approvals and attendance reporting.
- Provide employee and compensation data for monthly payroll; coordinate final settlements and submit deductions and reimbursements to Finance.
Performance, contractors, and departures
- Support performance cycle documentation, development discussions, improvement actions, and performance review files.
- Maintain a group-wide consultant and freelancer register with engagement terms, costs, duration, scope, owners, expiries, and notice periods.
- Manage departures, including resignation or redundancy documents, final settlement, visa cancellation, insurance removal, system and equipment access, tracking, and records.
Policies and compliance
- Use and advise on the Employee Handbook, Expense Policy, and Travel Policy; review and update policies as processes or UAE labour law change.
- Act as a contact for employee-related legal and regulatory compliance, including liaison with AXS and d3.
What the employer is looking for
- Ownership of key HR processes, including onboarding and offboarding, health insurance, visa coordination, and leave administration.
- Experience using an HRIS and maintaining accurate trackers and employee records; Bayzat is an advantage.
- Strong organization, attention to detail, and discretion when handling confidential employee information.
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