Human Resources Administrative Assistant

Company Overview

Position Summary

Key Responsibilities

• Post job openings, coordinate interviews, and communicate with candidates
• Prepare onboarding materials and coordinate new‑hire orientation
• Ensure completion of I‑9s, E‑Verify (if applicable), and onboarding paperwork
• Maintain and update employee personnel files in compliance with company policies and legal requirements
• Process employee status changes, new hires, and terminations documentation
• Assist with audits and compliance reporting as needed
• May process payroll‑related changes, time‑off requests, and employee data updates
• Coordinate training sessions and support employee events
• Prepare HR reports and assist with special projects supporting the Finance and Data Engineering Team
• Manage weekly office snack shopping to ensure adequate inventory of fresh fruit, nuts, and treats; ensure descaling of coffee machines, etc.
• Other duties as assigned

Required Qualifications

• Bachelor’s Degree from an accredited college or university
• Proficiency in Microsoft Outlook, Word, and Excel skills, including logic and lookup functions.
• Strong attention to detail and confidentiality
• Experience with HRIS or payroll systems (ADP, Paylocity, UKG, Workday, etc.)
• 3+ years of administrative experience as an administrative assistant or in a similar role
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize effectively
• Hourly Rate: $28.00 - 34.00 per hour