HSE Permit Coordinator

Overview

Job Summary

Your role

Permit to Work System

• Ensure the permit system is consistently and accurately applied across all activities, locations, and contractors, maintaining compliance through comprehensive approval processes in the Maximo system.
• Review and authorize permits while verifying risk assessments, method statements, competency certificates, and supporting documentation for suitability and sufficiency.
• Validate that hazards, controls, and emergency arrangements are clearly outlined and communicated before work initiation, ensuring a robust safety framework.
• Issue, display, suspend, close, and archive permits according to established procedures, guaranteeing full traceability and compliance.

Site Monitoring

• Execute regular site checks to validate adherence to approved permits and control measures, intervening promptly to rectify unsafe conditions or permit non-compliance.
• Issue stop work or improvement notices and escalate concerns as necessary to mitigate risks and uphold permit requirements.
• Adjust permits dynamically through amended risk assessments when changes in work conditions are detected, ensuring continued compliance.

Contractor Engagement

• Collaborate directly with contractors and supervisory teams to clarify permit expectations and standards, facilitating a shared understanding of Permit to Work principles.
• Deliver toolbox talks, pre-start briefings, Permit to Work inductions, and refresher training to reinforce safe systems of work and best practices.
• Verify contractor competencies and train permit users, issuers, and approvers, fostering a capable and safety-conscious workforce.

Inspections

• Conduct Permit to Work inspections and audits in accordance with established programmes, logging findings, actions, and observations systematically.
• Analyze permit data trends and recurring issues to identify areas for improvement, contributing to ongoing enhancement of permit processes.
• Provide input for updates to Permit to Work procedures, guidance, and training materials based on audits and inspections.
• Documentation and Records
• Maintain controlled and accessible records of permits, inspections, training sessions, and related documentation in adherence with organizational policies.

Essential

• High school qualifications or equivalent.
• NEBOSH General Certificate in Health and Safety.
• Construction safety-related certification.
• Minimum of three years’ operational work experience.
• Proficient in English (written and spoken), with excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Capability to work independently and collaboratively within a team.

Desirable

• Additional Health and Safety-related courses, such as fire safety training.
• Proven experience in an HSE role with contractor management responsibilities.
• Prior leadership experience or supervisory roles.
• Experience managing contractors in a permit office environment.
• Ability to speak additional languages, including Hindi, Bengali, Urdu, or South Indian d