HR & Recruitment Coordinator

Role details

About Avmax

Core competencies

• The posting highlights accountability, dependability, attention to detail, organization, time management, relationship building, teamwork, professionalism, confidentiality, adaptability, interpersonal skills, problem-solving, and emotional intelligence.

Recruitment responsibilities

• Coordinate full-cycle recruitment for assigned positions, from job posting and sourcing through screening, interviews, reference checks, and offer acceptance.
• Confirm position requirements, hiring priorities, and timelines with hiring managers and HR colleagues.
• Prepare and post advertisements; source candidates through job boards, networks, referrals, schools, and other channels.
• Review applications, screen candidates, recommend suitable candidates, coordinate interviews, and participate in interviews as needed.
• Maintain timely communication with candidates and hiring managers throughout hiring.
• Complete reference and other pre-employment checks; prepare offer letters using approved templates and obtain required approvals.
• Maintain applicant tracking records and report vacancy and candidate progress.
• Support relationships with educational institutions and community employment organizations and participate in career fairs as needed.

HR administration responsibilities

• Coordinate new-hire paperwork, orientation schedules, and onboarding arrangements with hiring managers and relevant departments.
• Maintain accurate employee files, HR system records, and recruitment documentation.
• Prepare routine employment letters and other HR documents using approved templates.
• Track probationary review dates, training completion, and outstanding employee documentation.
• Respond to routine administrative inquiries and refer complex employee-relations or policy matters to the appropriate HR colleague.
• Assist with HR reports, document updates, employee communications, and other administrative assignments.

Qualifications and experience

• A diploma or certificate in Human Resources, Business Administration, or a related field is requested; equivalent education and relevant experience may be considered.
• At least two years of recruitment experience, including hands-on full-cycle recruitment.
• Experience with an applicant tracking system and with interviews, screenings, reference checks, and offer letters.
• Experience supporting onboarding, employee records, and general HR administration.
• Strong organizational and time-management skills, written and verbal communication, attention to detail, and judgment with confidential information.
• Proficiency in Microsoft Office.
• Recruitment experience in aviation, skilled trades, manufacturing, or another operational environment is an asset.

Recruitment process

• The employer says only applicants selected for an interview will be contacted.