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HR Executive of HR Operations

American Hospital
Dubai, UAE
Full-time
Mid
Onsite
Discovered 1 weeks ago
Oracle

Full Job Posting

Qualifications

  • Bachelor’s Degree in Business Administration, Human Resources, Healthcare Administration, or a related discipline.
  • PROFESSIONAL EXPERIENCE:
  • Minimum of four (4) years of experience in a similar role, ideally within the healthcare industry..
  • Knowledge of Human Resources Management Systems (HRMS) and Oracle applications.
  • Knowledge of Human Resources Department policies and procedures.
  • Knowledge of basic UAE Labour Law and its application in day-to-day HR operations.
  • Skill in using Oracle systems for various Human Resources functions.
  • Skill in preparing, reviewing, and maintaining HR documentation and reports with a high degree of accuracy.
  • Ability to manage payroll-related data and prepare comprehensive payroll reconciliation reports.
  • Ability to oversee workforce scheduling systems, ensuring compliance with policies and labour regulations.
  • Ability to communicate effectively with internal departments, managers, and employees regarding HR processes and system usage.
  • Ability to handle sensitive information with confidentiality and professionalism.

Responsibilities

  • Policy Compliance & Process Integrity:
  • Develops, updates, implements, and communicates personnel policies and procedures in alignment with HR best practices, labour laws, and organisational standards.
  • Ensures that all personnel actions comply with American Hospital Dubai's policies and procedures.
  • Acts as the primary liaison between the HR Operations team and the IT Department for system enhancements and technical issue resolution.
  • Conducts testing of HR system solutions before the deployment of new processes or enhancements.
  • Workforce Scheduling & Attendance Management:
  • Oversees the Workforce Scheduler, ensuring accurate rostering, timely approval of overtime and on-call shifts, and compliance with scheduling policies.
  • Reviews the Workforce Scheduler system to validate monthly working hours, including overtime calculations and deduction adjustments.
  • Manages the Biometric Time & Attendance System, ensuring the accuracy and integrity of attendance records.
  • HR Information System (Oracle iFusion) Management:
  • Prepares and processes daily updates in the Oracle (iFusion) system for payroll-related activities, including new hires, staff transfers, title changes, departmental and position creation, and personal data updates.
  • Generates monthly joiner reports and maintains accurate records of contingent workers in the Oracle system.
  • Oversees the monitoring and administration of the Leave Management System in iFusion.
  • Gathers and prepares all payroll data for monthly payroll reconciliation reports, ensuring accuracy and timely submission.
  • Employee Documentation & Compensation Support:
  • Prepares employment contracts for new hires, contract addenda, extensions, and renewals.
  • Reviews and processes salary advance requests submitted by employees.
  • Coordinates bank account setup for new staff and ensures bank account details are accurately registered in the system.
  • Reporting & Analytics:
  • Prepares and updates monthly HR and KPI (Leave) reports using ad hoc reporting tools and statistical data analysis.
  • Employee Orientation & Training:
  • Delivers orientation sessions to Managers, Timekeepers, and Staff on the proper use of the Workforce Scheduler (WFS) system.
  • Administrative Support:
  • Ensures accurate recording, registration, and filing of all HR documents and correspondence.
  • Maintains the organisation and neatness of personnel files and filing cabinets.
  • Performs other job-related duties as assigned by the Assistant HR Director.

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