HR Coordinator / Office Manager

Role Overview

Working Pattern

• Part-time (3 days per week), with flexible office attendance.
• Reporting to the Human Resources Manager Dubai and Senior HR Business Partner London.

HR Administration & Recruitment

• Provide day-to-day HR administrative support across the employee lifecycle, including recruitment, onboarding, probation reviews and offboarding.
• Coordinate recruitment activities, including interview scheduling, candidate communication, offer preparation and pre-employment screening.
• Prepare and maintain employment contracts, offer letters, contractual amendments and employee documentation.
• Maintain accurate employee records and HR systems, ensuring compliance with internal policies and local requirements.
• Monitor key employee milestones, including probation periods, fixed-term contracts and visa expiry dates.
• Act as the first point of contact for general HR queries, escalating more complex matters to the appropriate HR or Legal teams.

Payroll, Benefits & Compliance

• Support monthly payroll administration, ensuring employee changes, allowances and payroll information are submitted accurately and on time.
• Coordinate employee benefits administration, including medical insurance, enrolments and employee updates.
• Support compliance with Saudi employment legislation, regulatory reforms and local hiring requirements, including Saudisation.
• Assist with visa, work permit and immigration administration, liaising with external specialists where required.
• Support HR audits, regulatory documentation and employee relations administration, working closely with HR and Legal.

Office Management & HR Setup

• Support the initial setup of HR processes and administrative procedures for the Saudi office.
• Assist with the transition from initial setup activities into ongoing HR operations.
• Coordinate day-to-day office administration, including facilities, suppliers and external service providers.
• Support workplace health and safety administration and local office compliance requirements.
• Work closely with regional teams to ensure HR and office processes run smoothly and efficiently.

Essential Skills & Experience

• Saudi national with excellent written and spoken English.
• Previous experience in an HR Coordinator, HR Administrator or similar role.
• Good working knowledge of Saudi employment legislation, HR practices and local regulatory requirements.
• Experience supporting payroll, employee benefits and medical insurance administration.
• Familiarity with recruitment processes, onboarding, employment documentation and HR systems.
• Understanding of Saudi visa, work permit and immigration processes.
• Strong organisational and administrative skills, with excellent attention to detail.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Ability to handle confidential employee information professionally.
• Proactive, adaptable and willing to take ownership of responsibilities while recognising when guidance or escalation is required.

Desirable Experience

• Experience supporting the setup of HR processes or a new office.
• Previous exposure to employee relations administration and HR compliance.
• Experience coordinating with external legal, immigration, payroll or benefits providers.
• Project coordination experience and the ability to support changing business needs.