HR Coordinator

Role purpose

Records, recruitment, and mobilization

• Maintain employee databases, files, employee lists, and accurate records of identity, visa, salary, joining, and project assignment details.
• Track passport, Emirates ID, visa, labor card, and work permit expiries; maintain files for new, resigned, and cancelled employees.
• Coordinate recruitment and onboarding, collect and verify documents, and register employees in the HR system.
• Coordinate with PRO staff on visa applications, renewals, cancellations, medical tests, Emirates IDs, and work permits.
• Coordinate worker deployment to projects, camps, and work locations.

Attendance and payroll coordination

• Collect monthly project timesheets and verify employee details, attendance, overtime, leave, and absences.
• Follow up with supervisors on missing or incorrect records and submit approved timesheets before payroll deadlines.
• Prepare monthly salary inputs and verify salaries, overtime, allowances, deductions, unpaid leave, and employee bank and WPS details.
• Coordinate with Accounts on employee changes, final settlements, discrepancies, rejected WPS payments, and missing salary information.
• Obtain management approval for payroll changes and maintain supporting documents.

Employee lifecycle and support

• Maintain leave records and coordinate approvals, resignations, notice periods, terminations, final settlements, cancellations, and exit formalities.
• Address complaints about salary, attendance, accommodation, and documentation; coordinate worker issues with project staff.
• Maintain records of warnings and disciplinary actions, report serious issues, and coordinate accommodation and transport when assigned.
• Prepare HR reports on staffing, joiners, resignations, cancellations, assignments, and other requested information.
• Coordinate with Accounts, PRO, Operations, management, and site supervisors; maintain records for audits and inspections.

Qualifications and skills

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• Previous HR coordination experience; UAE construction or manpower supply experience is preferred.
• Knowledge of UAE labor procedures, WPS, visa processing, and employee documentation.
• Good Excel and HR software skills; strong organization, communication, and follow-up skills.
• Good command of English; Hindi or other relevant worker languages are an advantage.
• Maintain confidentiality and ensure HR information is accurate and properly documented.

Performance expectations

• Maintain accurate employee records and codes and submit approved timesheets and payroll information on time.
• Support timely renewals, accurate attendance and salary data, and reduction of payroll errors and rejected WPS transactions.
• Complete joining and exit formalities promptly, keep HR records audit-ready, and resolve employee concerns in a timely manner.

Pay

• AED 4,000–6,000 per month.

Work location

• Work location is in person in Dubai.