HR Coordinator
Role Overview
One paragraph to summarize the primary purpose of this position.
The HR Coordinator will work closely with the Recruiters to strategize execute daily preemployment activities. The HR Coordinator will work in ATS and HRIS to assist with sourcing, candidate engagement, onboarding, and collaborating with operations focusing on interview experience. HR coordinators will be responsible for collecting compliance documents, storing documents in HRIS files, and ensuring each applicant has successfully completed necessary onboarding task.
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Key Skills for This Role
Full Job Posting
PART I: JOB INFORMATION
Position Title: HR Coordinator, Talent Acquisition
Job Requisition Number:
FLSA: Non-Exempt
Position Type: New
Salary Range: $26-$28/hr.
Job Code:
Manager Name: Tanisha Simpson
Manager Job Title: Sr. Manager, Talent Acquisition
Department: Talent Acquisition
Date Revised: 02/24/2025
HR Business Partner: N/A
Work Location: Remote, 25 % Travel
PART II: JOB SUMMARY
One paragraph to summarize the primary purpose of this position.
The HR Coordinator will work closely with the Recruiters to strategize execute daily preemployment activities. The HR Coordinator will work in ATS and HRIS to assist with sourcing, candidate engagement, onboarding, and collaborating with operations focusing on interview experience. HR coordinators will be responsible for collecting compliance documents, storing documents in HRIS files, and ensuring each applicant has successfully completed necessary onboarding task.
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PART III: JOB ROLES & RESPONSIBILITIES
- Describe the primary functions and duties of the position. Include approximate percentage of time spent on each. Items must total 100%.
% of Time
Items to Consider: Scope of job, role in setting and communicating strategy, level of decision making, types of analysis & problem solving, key roles in management of internal or external relationships, role in creating/determining content, communication, etc.
Administrative Tasks
o Tracking employee documents, engaging with processing hires to ensure the onboarding experience is successful.
o Interacting with recruiters and field operations to ensure applicant meets all necessary requirements to work for the company.
o Ensuring employee folders are complete and stores in Microsoft Teams, ensuring applicant files are placed in ADP Vantage Personal Confidential files.
o Ordering uniforms and working with site to ensure they are delivered timely.
o Signing employees up for LMS training, course storm, NEO, adequately monitoring all steps throughout pre-employment process.
o Maintaining employee records.
o Regulating compliance documents by ensuring the protection and safety of personal records are established.
o Working with recruiter to identify at risk processing employees to ensure the time to fill rate is minimized.
Compliance
· Managing pre-employment compliance with KOJ or Concentra.
· Scheduling appointments and following up with medical clinics to obtain missing records.
· Assisting recruiters with upholding regulatory local, state, and federal regulations specifically around pre-employment.
PART IV: HIRING REQUIREMENTS
- Describe the education and the work experience required for the position.
- EDUCATION : Indicate both the minimum and preferred level of education and the field of study.
Field of Study
High School Diploma
Associates Degree
Healthcare Security and/or Business Administration
EXPERIENCE/ SKILLS/ TRAINING
- Indicate both the minimum and preferred level of work experience, licenses/training, and skills or specialized knowledge.
- Minimum
- Preferred
- Work Experience (e.g. number of years, function, type of employer, etc.)
- 2 Years HR Admin duties
- 4 Years Security Duties.
- Licenses / Training (e.g. professional certifications)
Skills / Specialized Knowledge
- (e.g. languages, computer programs)
- None required
- Excellent organizational and time management skills
- Strong attention to detail and ability to maintain a high level of accuracy
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office products with an emphasis on Excel
- Knowledge of Healthcare Security
- Ability to develop and implement process improvements
- Strong problem-solving and decision-making skills
- Strong ability to work with little direct supervision
- ADDITIONAL INFORMATION : Please note any additional information relevant to the position
PART I: JOB INFORMATION
Manager Job Title:. Manager, Talent Acquisition
Shift
Morning
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