HR Compliance Associate

The HR Compliance Associate will support compliance and administrative processes across our multi-state organization. In this role, you’ll help ensure that SGH is compliant with federal, state, and local employment laws, including requirements related to federal contractors.

You’ll work closely with SGH legal, engineering, and marketing staff to support project needs and keep our internal processes up to date. This is a great opportunity for someone who has the experience and passion to specialize in compliance.

This position will report to the HR Operations Manager and will work within a collective HR Department of 16 colleagues, and directly within the HR Operations team of 3.

Location: Waltham, MA. The position initially requires the individual to work fully in the office, with eligibility to transition to a hybrid schedule. A hybrid schedule requires Monday and Wednesdays in the office, and the option for the remaining days to be worked remotely from home.

What You’ll be doing:

Support the HR Operations Manager related to compliance with federal, state, local and federal contractor requirements.

Draft new or updated policies for our Employee Handbook related to new or changed employment laws.

Liaison with the Director of HR, HR Operations Manager, and Talent Development staff regarding compliance with state or local anti-harassment and anti-discrimination training requirements, including training communications and tracking.

Audit and review internal processes to ensure compliance with Form I-9 and E-Verify, including monitoring SGH’s electronic I-9 platform.

Manage ongoing communication with employees related to employment notices.

Maintain and manage SGH’s legally required employment postings.

Collaborate with our HR Operations Associate related to fulfilling external data reporting requirements, including Equal Employment Opportunity, Veteran’s 4212, and CA pay data reporting.

Support requests from SGH’s internal departments and engineering teams related to pursuit and project compliance.

Manage ongoing background and drug and alcohol screening requirements by completing appropriate checks within the noted timeframes.

Coordinate the annual motor vehicle record check process.

Coordinate with the HR Operations Associate to update Greenhouse Onboarding with required forms and notices for new hires.

Support the HR Operations Manager related to compliance with FLSA and state wage and hour requirements.

Collaborate with the HR Operations team related to document retention for personnel files and I-9s.

Support HR Operations Manager and SGH’s legal team related to data protection and privacy policies and procedures.

Organize internal documents/reference materials and tracking sheets to support required compliance items and retention requirements.

Partner with the HR Benefits team related to HR Operations & Benefits joint policies.

What You’ll Need:

3 or more years of related experience.

Excellent verbal and written communication skills.

Experience drafting policies.

Strong knowledge of employment laws and HR compliance requirements.

Proactive and collaborative with the ability to independently manage competing priorities and deadlines with a high level of attention to detail.

Engaged by reviewing laws, policies and procedures and making recommendations.

Ability to maintain confidentiality and manage sensitive information.

Intermediate proficiency with MS Word, PowerPoint, and Excel.

Experience with ADP WorkforceNow or another HRIS.

Working Conditions:

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, mouse, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

Benefits Overview:

SGH provides the following benefits to eligible employees:

Paid Time Off (Vacation time, Sick leave, Holidays)

Paid Parental Leave

Profit Sharing and 401(k) plan with a discretionary company contribution

Health Insurance (Medical, Dental & Vision)

Short and Long-Term Disability (company paid)

Employee Basic Life and AD&D insurance (company paid)

Optional Life Insurance

Healthcare and Dependent Care Flexible Spending Accounts

Fertility, Family Forming, and Hormonal Health benefit

Employee Assistance Program

Empathy Bereavement Support

Pre-tax Commuter Benefit

AFLAC Accident & Cancer Insurance

Legal & Identity Theft plans

Tuition Reimbursement

Compensation:

The below range is a good faith estimate pursuant to applicable equal pay and pay transparency laws. The actual salary offered will be based on several factors including the candidate’s experience, qualifications and work location.

Base salary is a part of SGH’s industry leading Total Compensation package. Our Total Compensation package includes base salary, pay for extra hours worked, an annual discretionary bonus program, generous paid time off, and health and wellness benefits with a special emphasis on substantial SGH contributions to medical insurance premiums and SGH’s Profit Sharing & 401(k) Plan.

This position is eligible for a $3,000 sign-on bonus.

Operations Role:$32—$38 USD

SGH is an Equal Opportunity Employer. We are committed to providing equal opportunities to all job applicants and employees. We consider all qualified applicants and encourage individuals with disabilities and protected veterans to apply. If the application system is not accessible to you, or you need a reasonable accommodation to apply due to a disability, please email [email protected] or call 781-907-9000 and ask for Human Resources.

TO ALL RECRUITMENT AGENCIES: SGH does not accept unsolicited agency resumes or candidate profiles. Please do not forward resumes or profiles for any of our job postings to our career site or to any Simpson Gumpertz & Heger employee. SGH is not responsible for any fees related to unsolicited resumes.