HR Assistant / HR Coordinator / HR Administrator
Role Overview
Provides organized HR support for daily human resource operations and employee lifecycle management.
Reports to an HR Manager, People Operations Lead, or Head of Human Resources and works with recruitment, payroll, department, IT onboarding, benefits, and employee stakeholders.
Key Skills for This Role
Full Job Posting
Role overview
Provides organized HR support for daily human resource operations and employee lifecycle management.
Reports to an HR Manager, People Operations Lead, or Head of Human Resources and works with recruitment, payroll, department, IT onboarding, benefits, and employee stakeholders.
Responsibilities
- Maintain confidential employee databases, personnel records, leave balances, attendance, and HRIS data.
- Post job openings, screen resumes, coordinate recruitment channels, and schedule candidate interviews.
- Prepare employment contracts and welcome packets, coordinate onboarding checklists, and conduct first-day orientation.
- Prepare exit-clearance documentation, update employee files, and track probation cycles.
- Handle HR inquiries, assist with employee welfare initiatives, and compile HR metric reports.
Qualifications and experience
- Bachelor's degree or diploma in Human Resource Management, Psychology, Business Administration, or a related discipline.
- 1–3 years supporting HR administration, talent acquisition coordination, people operations, or general office management.
- Experience with onboarding and offboarding documentation, interview coordination, HR records, leave requests, and probation tracking.
- Foundational HR certifications such as SHRM-CP or aPHR are an added advantage.
Tools and skills
- High proficiency with HRIS, ATS, and communication tools; examples include Workday, BambooHR, Personio, Darwinbox, LinkedIn Recruiter, or MS Teams.
- Intermediate Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, Pivot Tables, and SUMIFS.
- Requires strong organization, attention to detail, communication, discretion, and problem-solving.
Compliance
- Requires compliance with employment laws, corporate confidentiality requirements, and personal-data privacy regulations such as PDPA/GDPR.
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