HR ASSISTANT
Role Overview
• Receive and process leave requests manually from various Business Units (BUs), ensuring all required information and approvals are obtained.
• Perform bulk uploading of leave entries into the HR system, maintaining accuracy and adherence to company policies.
• Conduct thorough cross-checking of all leave entries to identify and rectify any discrepancies or errors.
• Update employee records with leave resumption dates promptly and accurately.
• Generate and distribute regular leave eligibility reports to relevant stakeholders.
• Conduct detailed analysis of leave entitlements, identifying potential issues or areas for improvement.
• Respond to employee queries regarding leave balances, policies, and procedures.
• Assist in the preparation of monthly payroll by gathering and verifying necessary data, including attendance, leave, and any deductions/additions.
• Prepare and organize supporting documents for payroll processing, such as timesheets, leave forms, and other relevant records.
• Assist with other HR administrative tasks as assigned by the HR Manager or Senior HR Officer.
• Maintain confidentiality of all sensitive employee information.
Key Skills for This Role
Full Job Posting
Key responsibilities
- Process leave requests manually, ensuring required information and approvals are obtained.
- Bulk upload leave entries to the HR system and check entries for accuracy and policy adherence.
- Correct leave-entry discrepancies and update employee records with resumption dates.
- Generate and distribute leave eligibility reports; analyze entitlements for potential issues or improvements.
- Respond to employee questions about leave balances, policies, and procedures.
- Gather and verify attendance, leave, and deduction or addition data for monthly payroll preparation.
- Organize timesheets, leave forms, and other supporting payroll records.
- Perform other HR administrative tasks as assigned and protect confidential employee information.
Qualifications and experience
- Bachelor's degree in Human Resources or a related field.
- At least five years of HR administrative experience focused on leave management and/or payroll support.
- Proficiency in HRIS/HRM systems; experience with bulk data uploading is highly preferred.
- Excellent Microsoft Office skills, particularly Excel for data analysis and reporting.
- Advanced Excel skills for data manipulation, analysis, reporting, and supporting documents.
- General proficiency in Word and Outlook for communication and document creation.
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