HR Assistant

**Department:** Human Resources

Role Overview

Recruitment & Onboarding

• Assist in posting job vacancies across relevant platforms and screening incoming applications
• Schedule and coordinate interviews between candidates and hiring managers
• Prepare offer letters, employment contracts and onboarding documents
• Coordinate the onboarding process for new joiners including induction, system access and documentation
• Maintain and update the employee database with new hire information

HR Administration

• Maintain accurate and up-to-date employee records both physical and digital
• Prepare HR documents including salary certificates, employment letters, NOCs and experience letters upon request
• Assist in processing employee requests such as leave applications, salary amendments and contract renewals
• Track and manage employee leave balances and attendance records
• Support the preparation of monthly payroll data and coordinate with the finance team
• File and organise HR documents ensuring confidentiality at all times
• Update and maintain the HR system and internal trackers regularly

Employee Relations

• Serve as a first point of contact for employee queries regarding HR policies, procedures and entitlements
• Support the resolution of employee concerns and escalate to the HR Manager when necessary
• Assist in organising company events, team meetings and employee engagement activities
• Communicate HR updates and announcements to all staff

Compliance & Legal

• Ensure all employee documentation complies with Qatar Labour Law requirements
• Assist in managing visa, QID, work permit renewals and government-related procedures in coordination with the PRO
• Support the HR Manager in ensuring compliance with Aqarat and relevant regulatory bodies
• Maintain records of disciplinary actions, warnings and exit procedures

Offboarding

• Coordinate the offboarding process for resigned or terminated employees
• Prepare final settlement calculations in line with Qatar Labour Law
• Ensure the return of company property and completion of exit procedures
• Issue experience and clearance letters upon completion of exit

Requirements

• Bachelor's degree in Human Resources, Business Administration or a related field
• Minimum 1 year of experience in an HR or administrative role experience in Qatar is preferred
• Good knowledge of Qatar Labour Law
• Excellent written and verbal communication skills in English and Arabic
• Proficient in Microsoft Office Word, Excel and Outlook
• Strong attention to detail, organisational skills and ability to handle confidential information
• Ability to multitask and work effectively in a fast-paced environment
• Professional, discreet and approachable with a positive attitude
• Team player who can also work independently

Language

• Arabic (Required)