HR Assistant

Job Purpose

1. HR Administration & Documentation

• Maintain and update digital and physical employee records (contracts, visas, passports, IDs).
• Prepare HR documents such as offer letters, employment contracts, salary certificates, and warning letters.
• Assist in coordinating employee visa processing, renewals, and cancellations with the Public Relations Officer (PRO).

2. Recruitment & Onboarding Support

• Post job openings on various job portals and screen incoming CVs based on requirements.
• Coordinate with candidates to schedule interviews and follow up on the hiring process.
• Handle onboarding formalities for new hires, including collecting documents, creating profiles, and organizing induction sessions.

3. Attendance & Payroll Coordination

• Track daily attendance, leaves (annual, sick, unpaid), and overtime of employees.
• Prepare and share monthly attendance and leave reports with the finance team for payroll processing.
• Assist in aligning payroll records with the UAE Wages Protection System (WPS) where applicable.

4. Employee Relations

• Act as a reliable point of contact for employee queries regarding leaves, policies, and basic HR procedures.
• Assist in organizing employee engagement activities and internal communication.
• Support the smooth handling of exit formalities, including calculating end-of-service benefits and clearing paperwork.

Requirements & Qualifications

• **Education:** Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• **Experience:** 2-3 years of experience in an HR or administrative role (experience handling UAE-based operations or a basic understanding of UAE Labor Law is a major plus).
• **Technical Skills:** Proficiency in Microsoft Office (Excel, Word, and PowerPoint) is essential for data tracking and reporting.
• **Soft Skills:** Excellent written and verbal communication skills in English. Strong organizational skills with high attention to detail. Ability to handle confidential employee data with strict discretion.