HR Assistant
Key Skills for This Role
Full Job Posting
Recruitment and Talent Acquisition
- Manage end-to-end recruitment for technical, laboratory, sales, administrative, and support positions.
- Prepare and post job advertisements on LinkedIn, Indeed, and other recruitment platforms.
- Source, screen, and shortlist candidates based on job requirements.
- Conduct initial HR screening and coordinate interviews with relevant departments.
- Maintain candidate databases, recruitment pipelines, reports, and hiring status tracking.
- Coordinate offer letters, joining formalities, and pre-employment documentation.
Onboarding and Offboarding
- Coordinate joining formalities and employee onboarding.
- Prepare and maintain employment-related documentation.
- Coordinate visa processing, medical fitness, Emirates ID, and other employment formalities.
- Conduct exit formalities, clearance procedures, and exit interviews.
- Coordinate visa cancellation and final documentation for departing employees.
HR Administration
- Maintain confidential employee personnel files and HR records.
- Update employee information in the HR system.
- Monitor attendance, leave, overtime, and absenteeism.
- Coordinate leave applications and maintain leave records.
- Prepare HR reports, employee lists, and management reports.
Payroll and Benefits
- Coordinate monthly payroll inputs, including attendance, leave, deductions, unpaid leave, and salary adjustments.
- Coordinate salary revisions and other payroll-related changes.
- Assist with gratuity and final settlement calculations.
- Coordinate employee medical insurance enrolment, renewals, additions, and deletions.
- Liaise with insurance providers and brokers regarding employee and dependent insurance matters.
Employee Relations
- Act as a point of contact for employee HR-related queries.
- Assist management with employee grievances and workplace concerns.
- Support disciplinary procedures and maintain appropriate documentation.
- Communicate HR policies and procedures to employees.
- Assist with probation reviews, confirmations, performance documentation, and evaluations.
UAE Labour and Compliance
- Maintain employee records in accordance with UAE employment requirements.
- Assist with labour contracts, work permits, visas, and related documentation.
- Monitor employee visa and document expiry dates.
- Ensure timely renewal of employee-related documents.
- Stay updated on relevant UAE labour and employment regulations.
Policies and General Administration
- Assist in developing, implementing, and updating HR policies and procedures.
- Prepare salary, employment, warning, increment, leave, and other HR letters.
- Maintain confidentiality of employee information and HR records.
- Coordinate with management and department heads on HR requirements.
- Support staff welfare, engagement activities, training, meetings, and internal HR initiatives.
- Perform other HR and administrative duties assigned by management.
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
- Two years of experience in HR coordination or generalist HR, preferably in the UAE.
- Strong understanding of UAE labour and employment practices.
- Experience in recruitment and employee lifecycle management.
- Good knowledge of Microsoft Excel, Word, and HR software or platforms.
- Experience handling employee records, attendance, leave, payroll inputs, and HR documentation.
Work Location
- Work is performed in person.
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