HR and Admin

Role Summary

Human Resources

• Maintain confidential employee files, HR records, and databases.
• Coordinate recruitment, interviews, candidate communication, reference checks, and employment documentation.
• Prepare offer letters, contracts, job descriptions, HR forms, and employee documents.
• Coordinate onboarding and induction, including email, systems, access, and workstation arrangements.
• Monitor attendance, punctuality, leave, overtime, and timesheets; follow up on irregular or missing records.
• Prepare monthly attendance and leave reports for Accounts payroll processing.
• Track probation, contract renewals, visa and Emirates ID expiry dates, and employee deadlines.
• Coordinate visa, work permit, medical, Emirates ID, insurance, and cancellation processes with service providers and authorities.
• Support performance reviews, training, engagement, and policy implementation; handle routine employee queries.
• Assist with disciplinary documentation, resignations, exit formalities, and final settlement coordination.
• Maintain HR processes in line with company policies and applicable UAE requirements.

Administration

• Oversee daily office administration and help maintain an organized, professional workplace.
• Coordinate office supplies, pantry requirements, maintenance, repairs, and service requests.
• Liaise with building management, suppliers, service providers, and government or business support offices.
• Obtain and compare quotations, maintain vendor records, and support purchasing and approval procedures.
• Coordinate company documents, renewals, access cards, business cards, and other administrative needs.
• Manage correspondence, deliveries, document filing, and record keeping.
• Support meetings, staff events, travel arrangements, and other administrative activities.
• Maintain registers for company assets, subscriptions, office keys, and administrative documents; prepare routine reports and perform other assigned duties.

Skills and Competencies

• Good written and verbal communication skills.
• Strong organization, follow-up, and time-management skills; attention to detail and ability to manage multiple deadlines.
• Discretion with confidential employee and company information.
• Proficiency in Microsoft Office and HR or attendance systems.
• Professional, approachable, and service-focused manner.

Pay

• AED 2,500–4,000 per month.

Work Location

• Work is in person.

Requirements

• Proficiency in Microsoft Office and HR or attendance systems.
• Good written and verbal communication skills.
• Strong organization, follow-up, and time-management skills, with attention to detail and the ability to manage multiple deadlines.
• Discretion when handling confidential employee and company information.
• Professional, approachable, and service-focused manner.