HR Administrative Assistant

About the Department

Position Duties

• Manage the HR Admin email inbox, documenting team accomplishments, updating organizational charts, and documenting meeting minutes. Maintain accurate employee records, including Learning Management System (LMS) data and I-9 documentation. Support training compliance by assigning courses, monitoring completion, and updating employee changes (new hires, offboarding, etc.). Coordinate mail and shipping needs. Follow up on onboarding tasks after new employee start dates. Respond to employment verification requests and assist in maintaining internal HR systems. Travel Requirements: This position requires occasional travel (up to 5%) for internal meetings, trainings, or recruitment-related events. What Success Looks Like: Timely and organized response to HR communications and requests. Compliance with I-9 and training documentation requirements. Up-to-date LMS tracking and employee file management. Accurate and current organizational charts and onboarding records.
• Manage the HR Admin email inbox, documenting team accomplishments, updating organizational charts, and documenting meeting minutes.
• Maintain accurate employee records, including Learning Management System (LMS) data and I-9 documentation.
• Support training compliance by assigning courses, monitoring completion, and updating employee changes (new hires, offboarding, etc.).
• Coordinate mail and shipping needs.
• Follow up on onboarding tasks after new employee start dates.
• Respond to employment verification requests and assist in maintaining internal HR systems.

Travel Requirements

• This position requires occasional travel (up to 5%) for internal meetings, trainings, or recruitment-related events.
• Timely and organized response to HR communications and requests.
• Compliance with I-9 and training documentation requirements.
• Up-to-date LMS tracking and employee file management.
• Accurate and current organizational charts and onboarding records.

Minimum Qualifications

• At least one (1) year of administrative experience in Human Resources or a related field. Strong organizational and communication skills. Experience with Microsoft Office Suite and familiarity with HRIS/LMS systems. Experience with onboarding and I-9 documentation is a plus. Comfort working independently in a hybrid work environment . What Makes You Fit : You are a detail-oriented and dependable team member who enjoys keeping things organized and running smoothly. You thrive in a support role where you can contribute to team success behind the scenes. You have a natural curiosity and like learning new systems and tools. You take initiative and follow through without needing a reminder. You care about the quality of your work and the accuracy of the information you manage. Ready to Apply? Submit your application and resume using the apply button above. Applications accepted through the date listed at the top of the advertisement. Interviews are anticipated to take place October 26-27, 2026, with a target start date in mid-November 2026.
• At least one (1) year of administrative experience in Human Resources or a related field.
• Strong organizational and communication skills.
• Experience with Microsoft Office Suite and familiarity with HRIS/LMS systems.
• Experience with onboarding and I-9 documentation is a plus.
• Comfort working independently in a hybrid work environment .

What Makes You Fit

Ready to Apply?

Other Qualifications

• We’re a mission-driven, employee-centered consulting organization that exists to support the public sector. At CPS HR, you’ll work alongside professionals who are passionate about serving communities through government excellence. We offer: Hybrid and flexible work options A culture that values innovation, relationships, and equity
• We’re a mission-driven, employee-centered consulting organization that exists to support the public sector. At CPS HR, you’ll work alongside professionals who are passionate about serving communities through government excellence.
• We offer:
• Hybrid and flexible work options
• A culture that values innovation, relationships, and equity

Benefits

• Intermittent positions are typically non-benefited positions but offer flexible work and remote work options that allow you to be in charge when you want to work on a project/client basis. Intermittent employees may also take advantage of several employee benefits including pet insurance, rocket lawyer, Employee Perks Program, and much more! Retirement Information: Mandatory participation in OBRA (457 deferred comp) with 7.5% of pre-tax earnings being deferred in lieu of Social Security (employee only contribution). If you are already a member of CalPERS, you may be enrolled, if eligible, into CalPERS as extra-help appointment in lieu of OBRA participation. Retired Annuitants do not contribute to OBRA or CalPERS, but hours worked are reported to CalPERS for tracking purposes. All employees are eligible to elect participation in offered deferred compensation plans. Please note: Benefit eligibility is based on employment status and/or position. All benefits may not apply to all employees. Intermittent employees are not eligible for participation in our Medical, Dental and Vision. CPS HR Consulting does not participate in contributing to Social Security. For more information about CPS HR, please visit our website .
• Intermittent positions are typically non-benefited positions but offer flexible work and remote work options that allow you to be in charge when you want to work on a project/client basis. Intermittent employees may also take advantage of several employee benefits including pet insurance, rocket lawyer, Employee Perks Program, and much more! Retirement Information:
• Mandatory participation in OBRA (457 deferred comp) with 7.5% of pre-tax earnings being deferred in lieu of Social Security (employee only contribution).
• If you are already a member of CalPERS, you may be enrolled, if eligible, into CalPERS as extra-help appointment in lieu of OBRA participation.
• Retired Annuitants do not contribute to OBRA or CalPERS, but hours worked are reported to CalPERS for tracking purposes.
• All employees are eligible to elect participation in offered deferred compensation plans.
• Please note: Benefit eligibility is based on employment status and/or position. All benefits may not apply to all employees. Intermittent employees are not eligible for participation in our Medical, Dental and Vision. CPS HR Consulting does not participate in contributing to Social Security. For more information about CPS HR, please visit our website .

Supplemental Questions