HR Admin (part time)

Overview

Part-Time Administrative Officer

Office Management

• Manage office supplies inventory and maintenance needs.
• Track expenses and send the report to the Finance team.
• Coordinate with IT for virtual office support as required.
• Initiate and manage new courier contracts and services.
• Oversee incoming and outgoing shipments, including returns.
• Consult with building management regarding rental payments and any office/building-related issues.
• Communicate with the Legal Department to obtain necessary signatures on contracts and internal approvals.
• Ensure all third-party agreements and vendor contracts are reviewed and validated by Legal prior to execution.

Support Executives

• :
• Prepare presentations, meeting agendas, and other materials for board meetings.
• Arrange hotel accommodation and assist in booking air travel for executives & Visitors
• Coordinate with Government Relations (GR) for issuing visas for executives and their spouses
• Submit business trips and leave requests on behalf of executives using SAP or through SAP Support email communication.
• HR Operations.

Event & Meeting Coordination

• Manage vendor creation and onboarding for event-related services.
• Issues permits and secure approvals for external meetings and offsite events.
• Serve as the point of contact for all meetings and event-related vendors and stakeholders.
• Organize and coordinate internal and external board meetings, including venue booking, logistics, catering, and equipment setup.

Qualifications& Skills

• Diploma or bachelor’s degree in business administration, Management, or any related field.
• Previous experience in Administration, Office Management, or Executive Secretarial support.
• Strong knowledge of Microsoft Office applications, especially Excel
• Professional communication and interpersonal skills.
• Experience with SAP or similar systems is a plus.
• Ability to coordinate with multiple departments and external vendors professionally.
• Fluent in both Arabic and English (written and verbal).