HR Admin Assistant
Key Skills for This Role
Full Job Posting
About This Job
You play a vital role in keeping our team organized, connected, and supported.
As the HR Admin Assistant, you drive the daily operations of our department by keeping employee records accurate, scheduling meetings, and welcoming new team members.
You serve as the first point of contact for staff inquiries, streamline administrative workflows, and ensure our HR systems run smoothly to support a thriving workplace culture.
Job Duties and Responsibilities
- Manages calendars, schedules interviews, and coordinates logistics for company-wide meetings and events.
- Processes high-volume data entry to maintain accurate and confidential employee records within the HRIS (Human Resources Information Systems).
- Executes smooth onboarding experiences by preparing welcome packets, collecting required paperwork, and guiding new hires through initial setup steps.
- Supports payroll processing and administers employee benefits by verifying hours, tracking time off, and answering basic coverage questions.
- Assists with recruitment efforts by posting job openings, screening resumes, and communicating with candidates.
- Resolves routine employee relations questions with empathy, discretion, and timely follow-up.
Education
Holds a high school diploma or equivalent.
Prefers an associate or bachelor degree in Human Resources (HR), Business Administration, or a related field.
Experience
Brings at least two years of experience in administrative assistance or a general Human Resources (HR) support role.
Demonstrates proven success in handling sensitive data with strict confidentiality.
Knowledge/Skills
- Possesses strong proficiency in data entry and database management using modern HRIS (Human Resources Information Systems) platforms.
- Utilizes expert calendar management skills to coordinate complex schedules across multiple departments.
- Communicates clearly and professionally through written and verbal channels.
- Applies exceptional attention to detail in payroll, benefits administration, and recruiting tasks.
Preferred Qualifications
- Experience working in a fast-paced corporate or HR department.
- Familiarity with basic payroll and benefits administration workflows.
Physical Requirements/Work Conditions
- Sits at a desk for extended periods while operating a computer and phone.
- Lifts office supplies and document boxes weighing up to twenty pounds as needed.
- Works primarily in a standard office environment with occasional remote flexibility.
About Shipley Energy
Family-owned Mid-Atlantic energy supplier delivering fuel, electricity, natural gas, propane and HVAC services to homes and businesses.
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