Housing Assistant (Term)

Date Posted: 10/26/2026 Req ID: 50756 Faculty/Division: VP-Facilities & Real Estate Department: UNIVERSITY FAMILY HOUSING - CS Campus: St. George (Downtown Toronto) Position Number: 00034538 Existing Vacancy: Yes Description: About us: University Family Housing is comprised of two 21 story residential towers and a unique stock of 83-century homes. The department provides housing to student families, faculty families and long-term residentialtenancies in two neighbourhoods on the St. George Campus to over 3000 adults and children, and provides on-site property management services, as well as educational and recreational programming for tenant families. Your opportunity: Under the direction of the Housing Administrator, the Housing Assistant is responsible for assisting the Administrator in maintaining a positive quality of student life in the Charles Street Student Family Residence. The primary responsibilities are to provide front-line customer service and to facilitate an open and easy flow of communication between all staff and contractors working at the residence. Other responsibilities include: entering, completing and monitoring electronic work order submissions, coordinating appliance deliveries; booking elevators and meeting rooms; storage and bicycle lockers; parking spaces for tenants and external parkers; reviewing contractor work schedules; closes tenant files; drafts various tenant letters; the collection and recording of rental payments, residence database maintenance; handling work orders; key control; mail distribution; answering routine residence queries and ordering office supplies. The Housing Assistant communicates with various departments and service providers on campus, such as Admissions & Eligibility, Campus Safety, Facilities & Services and Spaces & Experiences. The Assistant is responsible for appraising the Housing Administrator, Manager, Admissions & Housing Services and/or Assistant Director of any residence issues that may become a problem, as well as deals with day-to-day issues as part of the overall function of the position. Your responsibilities will include: Responding to enquiries within the defined scope of the role and redirecting as appropriate Troubleshooting and resolving routine maintenance requests and liaising with facilities or maintenance staff to facilitate resolution of building issues Informing contacts of maintenance work, service interruptions and other urgent notices Analyzing administrative processes and procedures, and recommending changes for improvement Applying established standards when respondingto emergencies Ordering supplies within established limits Serving as a resource to others by providing (non-supervisory) job-related guidance Essential Qualifications: Advanced College Diploma (3 years) or acceptable combination of equivalent experience. Minimum three (3) years’ administrative experience in a customer service role, preferably in a residence environment. Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook). Must have strong written and verbal communication skills as well as excellent customer service skills. Must be tactful, professional and objective in dealing with residents. Good judgment, discretion and a pleasant and helpful attitude are essential. Must be organized, with strong ability to multitask and meet deadlines. Must possess the ability to work independently as well as in a team setting. Must display a willingness to take initiative in solving routine problems. Assets (Nonessential): Working knowledge of StarRez To be successful in this role you will be: Communicator Multi-tasker Possess a positive attitude Problem solver Team player Please Note: This is a 9-month term. Closing Date: 11/03/2026, 11:59PM ET Employee Group: USW Appointment Type : Ancillary Operations Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 07 -- $62,646 with an annual step progression to a maximum of $80,116. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Facilities/Ancillary Services Divisional HR Office Email: [email protected] Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. Job descriptions are available upon request for internal applicants.