Head, Coordination and Document Control

Overview

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Head, Coordination and Document Control

What You’ll Be Doing

• Developing and implementing an efficient document control system to facilitate document management, archiving, and retrieval processes.
• Leading and coordinating the safekeeping of all departmental documentation, ensuring that documents received and issued are properly handled, filed, and archived.
• Reviewing existing document control policies and procedures and performing gap analyses to identify areas for improvement.
• Recommending, designing, and implementing advanced systems and processes to enhance the document control infrastructure in alignment with industry best practices.
• Conducting regular file validation audits to ensure compliance with quality and regulatory standards, and identifying gaps for corrective actions.
• Ensuring strict adherence to internal operating procedures for document submission, retention, destruction timelines, and regulatory compliance.
• Ensuring compliance with internal document naming conventions and standards.
• Ensuring that incoming and outgoing mail is logged and that related actions are followed up in a timely manner.
• Facilitating effective communication between internal teams and external stakeholders, ensuring alignment on document control processes and requirements.
• Monitoring progress on action plans across relevant departments, ensuring timely completion of tasks related to document management and coordination.
• Developing comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management review.
• Performing other duties and responsibilities as needed, and determining and managing priorities with minimal guidance.

What Required Skills You’ll Bring

• Bachelor’s Degree in Information Management, Business Administration, or a related discipline.
• Minimum 7 years of relevant experience in document control and coordination, including experience in leading a team.
• Experience with Integrated Workplace Management Systems (IWMS) or equivalent platforms.
• Understanding of building permit processes and related documentation workflows.
• Proficiency in relevant software and applications such as MS Office (with advanced Excel), Adobe, and EDMS (Electronic Document Management Systems) solutions.
• General knowledge of real estate or facilities management operations.

What Desired Skills You’ll Bring

• Excellent written and verbal communication skills; Arabic language skills are an advantage.
• Excellent time management and organizational skills.
• Ability to work under pressure while maintaining a high level of accuracy, quality, and work ethics.
• Strong attention to detail and a structured, process-oriented working style.
• Ability to work collaboratively with multidisciplinary teams and stakeholders.
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
• Parsons is aware of fraudulent recruitment practices.
• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.