Head, Accounts Payables (Qatarization)

The job holder shall be responsible for organizing and monitoring the Accounts Payables operations activities including supplier details maintenance, processing vouchers/ supplier invoices, prepayments and expense claims, payments and Accounts Payables period end, accurately and on a timely basis, as per the MOPH policies, applicable regulations and standards.

1.

Contribute towards the formulation of strategy, annual business plans, policies and procedures of department, to support divisional and organizational business strategy.

2.

Assist the Director of Finance in overseeing the implementation of procedures and controls in the department.

3.

Verify whether the request to update supplier master file with accounting details is valid.

Instruct the staff to process the request.

4.

Review and approve invoices (with or without POs) and secure further approvals as per delegation of authority.

5.

Review created invoice template and coordinate with the staff for required changes, if any.

6.

Review and approve prepayment invoices.

7.

Review the invoices relating to expense claims and coordinate with staff to rectify any issues identified.

8.

Review and approve Preliminary Payment Register/Payment Advice and coordinate with the staff for required changes, if any.

9.

Review, the Petty Cash Reconciliation Report.

Investigate and resolve, together with the respective department management, discrepancy(ies) and issue(s) identified, if any.

Approve the Petty Cash Reconciliation Reports (joint authority to approve with the respective department management).

10.

Review and approve the Petty Cash Replenishment Forms submitted by Department Managers.

11.

Ensure that all financial accounting transactions are following MOPH’s policies, procedures, regulatory requirements, and international financial and accounting reporting standards.

12.

Oversee the Accounts Payables period-end close including accounts analysis.

13.

Ensure the accuracy of Accounts Payables transactions and ongoing integrity of General Ledger (GL) interfaces.

14.

Ensure that the Accounts Payables books of account are kept up-to-date and that accounting transactions are properly checked and reviewed to ensure accuracy of records.

15.

Provide timely and accurate information to the external and internal auditors as and when required.

16.

Supervise direct reports in their day-to-day tasks and guide them in managing their performance by providing appropriate feedback and counselling.

Provide recommendations for the Director of Finance on hiring and promotions.

17.

Ensure high standards of confidentiality to safeguard commercially sensitive information.

18.

Provide assistance to the Director of Finance s as and when required on Accounts Payables related matters.

19.

Perform other duties as requested to meet the ongoing organizational needs.

Bachelor’s degree in business administration, Financial Management or Accounting (Preferred).

Internationally recognized professional management qualification is preferred:

Based on the education and experience, the grade would vary in line with the HR law.