Groves Junior Office Manager

Welcome visitors and coordinate site access in accordance with Oklo’s security requirements.

Manage incoming and outgoing mail, shipping, office communications, and shared workplace information.

Respond to routine office requests and direct questions that need specialized support to the appropriate team.

Coordinate the workplace portions of employee onboarding and offboarding, including workspaces, equipment, badges, and office orientation.

Lead in efforts to support and improve the facility experience for visitors.

Contribute to the facility’s educational elements through the lens of graphic design and human factors.

Assists with onsite logistics for meetings, employee events, workplace activities, and site tours, including scheduling, visitor communications, space setup, refreshments, access coordination, and day-of support.

Help create a welcoming, inclusive, and productive workplace experience.

Help keep office and common areas organized, functional, and ready for use by checking spaces regularly and reporting issues.

Support Facility Launch & Operations Support with vendor visits by gathering quotes, organizing invoices for review, and following up on routine service requests.

Log maintenance needs involving HVAC, electrical, plumbing, janitorial service, furniture, equipment, access controls, and other building services, then route them to the appropriate team or provider.

Help collect scopes of work and required approvals, arrange site access once work is approved, and keep records of maintenance, inspections, and repairs up to date.

Assist with routine onsite tasks, such as basic furniture moves and equipment checks. Help with cable connections or device restarts only when authorized and directed by the responsible team.

Support larger office improvements and equipment installations by preparing spaces, helping vendors access the site, and sharing schedule updates with affected employees.

Support Facility Launch & Operations Support by helping connect onsite and remote employees, service providers, and the appropriate Oklo teams during facility-related work.

Provide basic onsite assistance under the direction of the responsible team when work requires specialized expertise or approval.

Help maintain records of ongoing work, including the request, owner, required approvals, schedule, and current status.

Share approved schedules, outages, access restrictions, safety requirements, and project updates with affected employees.

Follow up on assigned requests and promptly flag delays, unclear ownership, unexpected conditions, or safety concerns to Facility Launch & Operations Support.

Route proposed work affecting specialized spaces, building systems, equipment, or IT infrastructure to the appropriate Oklo team for review before work begins.

Order and maintain office, kitchen, conference-room, and other general workplace supplies.

Track office equipment, furniture, keys, badges, and workplace assets in partnership with the appropriate Oklo teams.

Coordinate the delivery, placement, inventory, and return of general workplace and technology equipment.

Identify opportunities to improve vendor service, purchasing, and cost efficiency.

Help prepare purchase requests and invoices for review, keep basic office expense records, and gather receipts for assigned corporate-card transactions.

Maintain organized facility, vendor, purchasing, and workplace records.

Support local safety, security, inspections, and emergency-preparedness activities in partnership with the appropriate Oklo teams.

Identify and escalate facility, safety, or security concerns.

Support Oklo’s EHS team with onsite postings, records, inspections, emergency preparedness, and follow-up actions.

Communicate EHS guidance, access restrictions, and facility updates to employees, visitors, vendors, and contractors.

Identify and promptly escalate safety, security, or facility concerns to EHS and the appropriate team.

Coordinate required approvals before work begins in specialized spaces or on building systems, equipment, or IT infrastructure.

Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.

Hourly: $28-$40/hourly

Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits.

This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible.

About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.

#CHOP: Oklo’s Values Collaboration: We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes. Humility: We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition. Ownership: We take pride in what we do and how we do it. We are proactive in finding solutions and see tasks through to completion. We are committed to delivering on our promises to provide clean, reliable, and affordable energy. Pathfinding: We chart new ground where no path exists by approaching challenges with curiosity, courage, and creativity while navigating ambiguity.

Candidates should be aware that employment may be contingent upon successful completion of a drug screening, and employees may be subject to drug testing at any time in accordance with company policy and applicable laws.

Oklo is aware of recent recruitment fraud attempts targeting job seekers. Please be cautious of anyone claiming to represent Oklo who does not contact you from an official Oklo email address.

All legitimate communications from our recruiting team— including application updates, interview requests, and job offers — will come exclusively from an @oklo.com email. Oklo will never ask for sensitive personal information, payments, or account credentials during the hiring process.

If you receive suspicious outreach or have concerns about the authenticity of any communication claiming to be from Oklo, please contact us through the official channels listed on our website.