Group Facility Administrator

About the Role

Responsibilities

• Provide leadership and guidance with direct oversight of the assigned clinic’s daily operations.
• Facilitate a successful patient journey and patient satisfaction as a top priority.
• Ensure performance of center(s) is aligned with key indicators and the overall growth strategy.
• Work to identify problems, present and initiate plans for improvement.
• Manage the overall profitability of the clinic by closely monitoring financial and operational reporting; delivering & executing performance improvement plans that solve for patient journey gaps, overhead leakage, and opportunities to improve clinical and operational quality & efficiency.
• Manage key operational performance metrics including volume, revenue, labor and productivity management, and direct patient care expense management.
• Hire, train and retain quality talent following best hiring practices and ensure appropriate resource levels are consistently maintained.
• Leadership and collaboration with physicians, nurse practitioners, and other clinical staff to ensure clinical competencies are upheld and maintained to standards.
• Manage the clinic's environment to support safe, healthy, and productive cultures.
• Maintain clinic performance to align with regulatory and accreditation standards and requirements.
• Participate in clinic and corporate level QAPI activities.
• Manage risk at clinic level and participate in corporate level Risk Management activities.
• Participate and lead Emergency Management and Safety drills and meetings.
• Collaborate with clinical leadership to monitor and manage key clinical performance metrics.
• Conduct regularly scheduled meetings to ensure center(s) staff is current on processes, policies, and procedures.
• Regularly train, assess, and coach performance of team members.
• Perform clinic audits to ensure consistency of standards.
• Maintain facilities and equipment in accordance with appropriate regulatory bodies.
• Maintain inventory and supply to meet the needs of the clinic and in line with budget.
• Manage employee payroll and human resource functions in accordance with company policies and directives; work with respective Payroll and Human Resources teams.
• Support marketing initiatives in collaboration with Physician Liaison(s).
• Demonstrate and promote a work culture committed to UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence and Diversity.
• Demonstrates behaviors that are consistent with UVVC’s Standards of Conduct as outlined in our Employee Handbook and Code of Conduct
• Maintain the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization.
• Other related duties as assigned.

Qualifications

• Bachelor’s degree in business or related field preferred.
• 3+ years’ direct management experience of a healthcare clinic or center(s) required.
• Experience managing ambulatory surgical services or multi-specialty clinics strongly preferred.
• Proven leadership skills with experience in coaching and performance management.
• Experience developing and managing a budget in a healthcare setting.
• Understanding of key financial and operational drivers in healthcare practice.
• Experience with QAPI, Emergency Management, Patient Safety, Employee Safety and Risk Management in a clinical setting.
• Proficiency with office software (Preferably ECW/EMR, MS Office suite, Teams, and virtual meetings).
• Strong organization and time management skills.
• Effective team leadership and critical thinking skills with proven ability to make sound decisions.
• Possess an elevated level of interpersonal, verbal, and written communication skills.
• Dependable; able to meet reliable attendance and punctuality standards for the role.

About us:

Preferred Qualifications

• Bachelor’s degree in business or related field preferred.
• Experience managing ambulatory surgical services or multi-specialty clinics strongly preferred.