Grants Admin & Reporting Assistant

Role Purpose

Donor Compliance and Reporting

• Maintain a calendar for donor agreement requirements, including financial reports, technical reports, baseline studies, evaluations, and audits.
• Maintain a compliant document management system and safeguard grant documentation.
• Support a knowledge bank of donor requirements and systems and prepare departmental data for management decisions.
• Coordinate with Finance on FAD and project documents and support teams in understanding donor and grant conditions.
• Follow up on technical and financial reports, coordinate reviews, and ensure timely delivery to national organizations or donors.

Cluster Collaboration

• Support coordination with Programmes, Finance, Communications, PMERL, and other stakeholders to align projects with donor priorities and requirements.
• Support the quality of technical reports against humanitarian standards and donor requirements.
• Provide administrative support for proposal packaging and for cluster and country peer team members.

Donor Account Management

• Develop and maintain a professional image of Plan among relevant donors, national organizations, partners, and the wider Plan federation.
• Maintain fluid communication with donors and update them on project or grant changes in line with donor guidelines.

Essential Qualifications

• A relevant bachelor’s degree in business administration, international relations, development cooperation, marketing and sales, social sciences, or another related area.
• At least two years of professional experience in administration or grants management.
• Experience developing reports for donors.
• Fluency in Spanish and English and outstanding Word, Excel, and PowerPoint skills.

Desirable Qualification

• Experience with logical frameworks is desirable.
• Experience with humanitarian funds and humanitarian donors is preferred.

Stated Location

• The job description states the location as El Salvador and Guatemala.

Safeguarding and Recruitment

• Pre-employment safeguarding checks and reference information may be requested under Plan International recruitment procedures.

Salary

• Salary and applicable benefits will be disclosed to applicants during the recruitment process.