Grant Administrator II - Pre-Award
Role Overview
Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Grant Administrator II in the Division of Research.
As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth.
Join us in advancing knowledge and transforming lives—on campus and beyond.
Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.
At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff.
From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.
No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.
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Full Job Posting
Responsibilities:
- Assists faculty and staff with grant and contract proposal preparation, workload allocations, internal review and approval routing, and submission to funding sponsors to meet established deadlines.
- Reviews proposal materials for completeness and alignment with sponsor requirements and applicable Texas A&M University System and Tarleton State University policies and procedures.
- Assists faculty with proposal budget development, cost clarification, and supporting documentation; coordinates regularly with post-award financial specialists to support a smooth transition from proposal submission to award administration.
- Tracks proposal submissions, completes applicable pre-award and post-award follow-up activities, maintains office productivity data, and collects, maintains, and updates required records.
- Communicates research compliance requirements to principal investigators and assists with obtaining required information and documentation.
- Serves as a liaison among faculty and staff, sponsors, Texas A&M University Sponsored Research Services, and post-award personnel to address questions and improve service to investigators.
- Facilitates the administrative transition of externally funded awards by coordinating among the investigator, sponsor, and post-award financial specialist.
- Develops, supports, and leads professional development sessions for faculty and staff on topics related to external funding, proposal development, and research administration.
- Supports marketing and promotion of initiatives within the Division of Research, Innovation, and Economic Development (RIED), including maintaining Pre-Award webpages and coordinating content for research magazines, brochures, and related publications.
- Maintains databases, electronic files, and ongoing pre-award submission tracking systems.
- Provides training and process guidance to RIED Pre-Award staff.
- Performs other duties as assigned based on the operational needs of the Division of Research, Innovation, and Economic Development.
Minimum Qualifications
- Required Education and Experience:
- Bachelor’s degree in related field or equivalent combination of education and experience.
- Five years of related experience in contract and grant administration in a University or state agency setting or three years’ experience as a Grants Administrator I in the TAMU System
- Knowledge, Skills and Abilities:
- Knowledge of word processing and spreadsheet applications.
- Ability to multitask and work cooperatively with others.
- Ability to communicate effectively and work cooperatively with faculty, staff, sponsors, and other stakeholders.
- Compensation & Benefits
- Salary: Commensurate with experience
- Salary Range:
- The target base annual salary range is $49,000 up to $53,900 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.
- We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.
- Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
- Application Procedure:
- During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
- Employment applications must include:
- Completed online application
- Cover Letter / Letter of Interest addressing qualifications
- Curriculum Vitae or Resume
- At least 3 current professional references and their full contact information
- Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
- All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
- Equal Opportunity/Veterans/Disability Employer.
About Texas A&M University System
A statewide public university system serving the state of Texas.
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