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Graduate Document Controller

Jord International
Vadodara, IND
Full-time
Mid · 2–4 years experience
Onsite
Discovered 1 weeks ago
sharepoint

Full Job Posting

Duties and Responsibilities

  • Coordinate all activities related to the Document Control procedure
  • Set-up project databases and file contractual documents as advised by Project Manager
  • Ensure timely creation of MDL after Project Kick-off meeting (CMDL, CDD, VCDL and VDD)
  • Notify project team upon creation of MDL and contract documents upload to job repository
  • Obtain approval from Project Manager on documents for submission
  • Ensure the timely submission and transfer of project documents to relevant parties, i.e., project team, customer and vendors
  • Maintain, track and log documents through respective project databases
  • Expedite external and internal parties on a weekly basis and inform Project Managers on outstanding documents
  • Generate the various document control reports as required
  • Makes sure that controlled copies of latest approved documents and drawings are given to the project team and vendors as directed by the Project Manager
  • Maintain good relations with external and internal parties
  • Complete MDR at the end of the project
  • Seek continuous improvement in methods, practices and quality
  • Adhere to all Jord company policies and IMS requirements

Skills and Experience

  • Knowledge in use of spreadsheets, database, word processing and selected job specific software including Lotus Notes, SharePoint and Documentum
  • Tertiary diploma or degree from a technical course
  • At least 2 to 4 years’ related work experience in office work, documentation and control
  • Ability to keep clear and accurate records and reports
  • Ability to use computer and input data and retrieve records and information
  • Ability to organize work load and to manage a filing methods and management techniques
  • Good interpersonal, communication and customer service skills to liaise with both internal and external stakeholders
  • Self-motivated with the ability to work within a team
  • Pro-active and capable of working under occasional pressure

Qualifications

  • Knowledge in use of spreadsheets, database, word processing and selected job specific software including Lotus Notes, SharePoint and Documentum
  • Tertiary diploma or degree from a technical course
  • At least 2 to 4 years’ related work experience in office work, documentation and control
  • Ability to keep clear and accurate records and reports
  • Ability to use computer and input data and retrieve records and information
  • Ability to organize work load and to manage a filing methods and management techniques
  • Good interpersonal, communication and customer service skills to liaise with both internal and external stakeholders
  • Self-motivated with the ability to work within a team
  • Pro-active and capable of working under occasional pressure

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