GPMC Coordinator

Section I: Job Purpose

Global Partnerships and Mobility Center (GPMC)

International Officers

Memorandums of Understanding (MOUs)

ES Approval

Exchange Program Support

• Support International Officers in managing the full lifecycle of incoming and outgoing exchange students and faculty, including:
• Assisting with the processing of applications, verifying eligibility, and preparing acceptance packages.
• Providing guidance on visa requirements, travel arrangements, housing options, insurance, and cultural differences.
• Organizing and conducting orientation sessions for incoming and outgoing participants.
• Supporting returning participants with academic recognition and reflection activities.
• Maintain accurate and up-to-date records of all exchange program activities, participants, and outcomes, including student files, program statistics, and partner university information.
• Assist in the development and implementation of new exchange programs and initiatives, including virtual exchange opportunities and innovative program models.

Partnership Support

• Assist in building and maintaining strong partnerships with leading global universities, particularly those ranked within the top 200 globally.
• Drive the strategic expansion of ADU’s academic portfolio by identifying global partners and initiating dual and joint degree agreements that align with institutional priorities.
• Manage the end-to-end coordination of collaborative programs, facilitating curriculum mapping between faculties and ensuring seamless regulatory compliance for successful implementation.
• Support the development of MOUs and collaborative agreements with partner universities, including negotiating terms, coordinating approvals, and ensuring proper execution of agreements.
• Manage all aspects of exchange program agreements, Memorandums of Understanding (MOUs), and related documentation with partner universities, ensuring compliance with agreements.
• Submit MOUs and agreements for ES Approval, ensuring all documentation complies with university policies and procedures.
• Liaise regularly with partner universities regarding exchange program details, logistics, and requirements, including program calendars, course offerings, student nominations, and housing arrangements.

International Visits And Collaboration

• Arrange and coordinate international visits for university representatives to partner institutions, including logistics, itineraries, and meeting schedules.
• Contact prospective partner universities to explore collaboration opportunities and develop new MOUs.
• Foster and maintain strong relationships with existing and potential partner universities, ensuring effective communication and collaboration.
• Support International Study Abroad Program (ISAP) by coordinating the planning and execution of specialized academic workshops on leadership and sustainability, alongside organizing high-impact industry visits to leading UAE organizations.
• Also facilitate the on-ground logistics for immersive cultural excursions across the UAE, ensuring a seamless blend of academic enrichment and cultural exploration for international students.

Stakeholder Liaison

• Act as a key liaison between the GPMC, academic departments, administrative offices (e.g., Registrar, Student Services, Finance), partner universities, and other stakeholders to ensure effective communication and collaboration.
• Communicate effectively with internal and external parties, promoting exchange opportunities through various channels, responding to inquiries in a timely manner, and providing accurate information about exchange programs.

Administrative Support

• Provide comprehensive administrative support to the Project Officer of the Office of Internationalization, including managing complex calendars, scheduling meetings, preparing agendas, taking minutes, and managing travel arrangements.
• Organize and coordinate exchange-related events, workshops, seminars, conferences, and guest lectures, including venue booking, catering, participant registration, and logistical arrangements.
• Manage office supplies inventory, maintain organized filing systems (both physical and electronic), and ensure efficient office operations, including processing mail, handling phone calls, and managing correspondence.
• Assist with budget management, financial transactions, and expense tracking related to exchange programs, including processing invoices, tracking expenses, and preparing budget reports.

Data Management And Reporting

• Maintain and update databases related to exchange programs, participants, partner institutions, and International contacts, ensuring data accuracy and confidentiality.
• Collect and analyze data on exchange program activities and outcomes, including student demographics, destinations, program evaluations, and academic results.
• Prepare detailed reports and presentations on exchange program statistics and achievements, including KPIs such as exchange participation rates, partnerships established, participant satisfaction levels, and research collaborations.

Promotion And Communication

• Promote exchange opportunities internally and externally through various marketing and communication strategies, including managing website content, creating promotional materials, and utilizing social media.
• Organize information sessions and workshops to raise awareness of exchange programs and opportunities.

Other Duties

• Support the Office of Internationalization and the GPMC in other related tasks and projects as needed, demonstrating flexibility and a willingness to contribute to the overall success of the GPMC.

Minimum Educational Qualifications Required For The Role

• Bachelor’s degree in Engineering, Project Management, IT, Business Administration, or a related field is preferred.
• Master’s Degree in Engineering, Project Management, IT, Business Administration, or related field preferred.

Minimum Years Of Experience Required

Experience

Language - Skills

Special Skills And Abilities

• Strong representational, diplomacy, and communication skills.
• Strong organizational, time management, prioritization, and problem-solving skills.
• Ability to prioritize multiple tasks seamlessly with a strong attention to detail.
• Exercises good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations.
• Establishes and maintains cooperative working relationships with co-workers, faculty, administrators, and external stakeholders.
• Advanced knowledge of Microsoft Office, Zoom, Skype, Teams, and exceptional PowerPoint skills.
• Excellent IT skills, especially data visualization techniques using tools such as Power BI.
• Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, and ethnic backgrounds of ADU’s students, faculty, employees, and community.