Golf - Procurement Executives

Overview

Key Responsibilities

Sourcing & Vendor Management

• Develop and maintain a preferred supplier database, vetting all new vendors for financial stability, quality standards, and ethical business practices
• Lead the Request for Proposal (RFP) and tender processes for major contracts (e.g., waste management, laundry services, bulk fuel), ensuring transparency and competitive bidding
• Conduct regular market surveys to benchmark prices for high-volume items (e.g., produce, range balls, sand), ensuring Qiddiya always receives the most competitive market rates
• Negotiate annual rebate structures or volume discounts with key suppliers to improve the club's bottom line

Operational Purchasing & Logistics

• Review and approve Purchase Orders (POs) generated by operational departments, verifying that specifications are clear and budgets are respected
• Manage the complex logistics of international imports, working with clearing agents to expedite customs processes for critical items like golf course machinery parts or tournament merchandise
• Track "Lead Times" meticulously, communicating delays immediately to end-users (e.g., warning the Superintendent if a fertilizer shipment is stuck at the port)
• Ensure all "Rush Orders" are minimized through better planning, but handled efficiently when unavoidable to prevent operational downtime

Quality Control & Compliance

• Enforce strict ethical procurement policies, ensuring zero tolerance for bribery, kickbacks, or conflicts of interest
• Collaborate with the Cost Controller and Receiving Clerk to handle "Short Shipments" or "Damaged Goods," ensuring credit notes are issued by suppliers immediately
• Conduct quarterly vendor performance reviews, holding suppliers accountable for delivery punctuality and product quality

Sustainability & Innovation

• Actively source sustainable and eco-friendly alternatives (e.g., biodegradable F&B packaging, organic turf inputs) to align with Qiddiya's environmental goals
• Keep abreast of new market trends and products, introducing Department Heads to innovative solutions that could enhance the guest experience or reduce costs

Requirements

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or Commerce
• Minimum of 5-7 years of procurement experience, preferably within a 5-star hotel, luxury resort, or large-scale sporting facility
• Strong knowledge of the Saudi Arabian market and import regulations (Customs/SASO) is highly preferred
• Chartered Institute of Procurement & Supply (CIPS) certification is an advantage

Technical Skills

• Proficiency in Procurement/Inventory Systems (e.g., Lightspeed, Moreau MC, Adaco, SAP Ariba, or Oracle)
• Strong negotiation skills and contract law fundamentals
• Advanced Microsoft Excel skills for price comparison and tender analysis

Core Competencies

• Negotiation: The ability to be tough on price without destroying the supplier relationship. Knowing when to push for a discount and when to pay for quality
• Forecasting: Anticipating seasonal spikes (e.g., Ramadan, Tournament Season) and stocking up in advance to prevent shortages
• Integrity: Uncompromising ethical standards. The procurement seat is the most vulnerable to external influence; this person must be incorruptible
• Resilience: The ability to handle the pressure when a critical shipment is delayed, finding "Plan B" solutions instantly
• Technical Aptitude: While not an expert in everything, the ability to learn the difference between different grass seeds or cuts of meat to converse intelligently with HODs

Benefits