Global Senior Administrative Manager

About Us

Global Operations & Workplace Excellence

• Own and continuously improve global office operations across multiple locations (facilities, supplies, services, reception, mailroom, pantry, etc.).
• Set global standards and SOPs while adapting to local compliance and culture.
• Ensure offices are safe, functional, and employee-friendly; manage incident response and issue escalation.

Vendor, Procurement & Cost Efficiency

• Lead vendor strategy and performance management (facilities, security, cleaning, pantry, travel agencies, event vendors, office services, etc.).
• Drive cost efficiency through benchmarking, negotiation, contract governance, and spend controls.
• Implement a ROI-based budget framework for admin spend (events/campaigns/paid services) and reduce wastage in collaboration with Finance/Procurement.

Governance, Risk, Security & Compliance

• Partner with Legal/Compliance/IT/Security to ensure appropriate controls for workplace operations, physical access, asset management, and vendor risk.
• Support business continuity planning (BCP) and emergency readiness for key sites.
• Maintain audit-ready documentation and operational reporting.

People Leadership & Capability Building

• Lead and develop a global admin team (directly and through regional leads).
• Strengthen cross-functional collaboration with People, Finance, IT, and business stakeholders.

Process, Data & Automation (AI-Friendly Operations)

• Build dashboards and KPIs (service SLAs, vendor scorecards, spend trends, office utilization, event ROI).
• Identify opportunities to automate workflows (ticketing, approvals, inventory, vendor billing, FAQs), including practical AI usage for scale and efficiency.

Requirements

• 8–12+ years in Administration / Workplace / Facilities / Office Operations, including multi-country or regional scope.
• Proven experience leading teams and managing multiple vendors across locations.
• Strong commercial capability: budgeting, forecasting, cost optimization, contract negotiation.
• Operational excellence mindset: SOPs, governance, risk controls, and scalable processes.
• Confident stakeholder management—able to influence senior leaders and align cross-functionally.
• Comfortable in fast-paced environments (fintech/tech/crypto/startup experience is a plus).
• Strong English communication skills; additional languages are an advantage.

Us

Our Benefits Include

• Study Growth Fund: We support your professional development and continuous learning.
• Internal Events: Participate in regular team-building activities, workshops, and events designed to promote collaboration and innovation.
• Global Collaboration: Be part of a diverse, international team, working alongside colleagues from around the world.
• Career Advancement: Access opportunities for growth and advancement within a rapidly expanding global company.
• Internal Mobility: Grow with us- Your long-term development is important to us. We offer internal job opportunities to help build your career path.

Our Benefits Include

• Study Growth Fund: We support your professional development and continuous learning.
• Internal Events: Participate in regular team-building activities, workshops, and events designed to promote collaboration and innovation.
• Global Collaboration: Be part of a diverse, international team, working alongside colleagues from around the world.
• Career Advancement: Access opportunities for growth and advancement within a rapidly expanding global company.
• Internal Mobility: Grow with us- Your long-term development is important to us. We offer internal job opportunities to help build your career path.