Generalist, HR/FA

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:

• Building:
• Salary Range: $75,000 - $85,000

• Handle recruitment needs for Officers of Administration, Officers of Instruction, Officers of Research, SSA, short-term visitors, Service Corp and other administrative positions.
• Creating job descriptions, postings, applicant tracking, candidate screening and scheduling interviews.
• Assist central HR with onboarding needs for administrative positions as needed.
• Handle pre-onboarding for all faculty and academic affairs positions. Acquire affirmative action clearances, schedule mandated requirements (I9, medical clearance, background checks and compliance training, etc.)
• Responsible for immigration needs for faculty, staff and students. Handle sponsorship processes for new, extensions, and transfers of J1, O1, and H1B applications. Maintain communication with ISSO, complete and submit termination forms via COMPASS. Track visa reports and ensure compliance.
• Coordinate with the Office of Leave Management with requests, processing, inquires and transactions.
• Coordinate system access (EPIC, UNI, domain, share drives, etc.), and onboarding required training (TLAM training, PAC training, HIPPA).
• Monitor, manage and triage (2) CDMHR Inboxes, ensuring inquiries are addressed promptly.
• Partner with Columbia University Employment Information Center to manage and track all temporary hiring needs in the teaching clinic and faculty practice.
• Assist with special projects as needed.

• Assistant Senior HR Generalist with faculty reappointment processing including running credentialing and license verifications, solicit reference letters and acquire delineation of privileges signatures.
• Creating new profiles in Salesforce database for all new incoming faculty and assist with enrollment submissions in Med Staff database.
• Prepare and process all student onboarding for residents, non-acgme fellows, ITI Scholars and other program fellowships.

• Monitor, track and reconcile annual mandated trainings for: annual health, risk management, HIPPA, sexual harassment, billing compliance and any other required trainings for the school.
• Perform other related duties and responsibilities as assigned/requested.

• Requires a bachelor's degree or equivalent in training and education, plus three years of related experience in HR or health care setting.

• Excellent interpersonal, organizational, and communication skills (verbal and written.
• Must possess the ability to maintain the highest degree of confidentiality and diplomacy at all times, possess a high level of professionalism, and be customer service driven.
• Ability to organize and prioritize work and manage multiple priorities.
• Excellent verbal and written communication skills including, letters, memos and emails.
• Proficient use of Microsoft Office applications (Word, Excel, Access) and internet resources.
• Excellent attention to detail.
• Ability to establish and maintain effective working relationships with providers, management, staff, and contacts outside the organization.

Columbia University is committed to the hiring of qualified local residents.