General Accountant and Administrative Assistant

Nomads Roastery

Dubai, UAE

fulltime

Mid-Senior

Today

Office ManagementSchedulingCorrespondenceRecord KeepingTravel ArrangementsMS Office Suite

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Key skills for this role

Office ManagementSchedulingCorrespondence

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Bookkeeping

Record daily financial transactions in Zoho Books.
Reconcile accounts, including bank statements, petty cash, and general ledger.
Maintain accurate financial records for audits and reporting.

Invoicing

Prepare and issue invoices for customer orders, ensuring accuracy and timeliness.
Follow up on outstanding invoices and manage collections efficiently.
Maintain organized records of invoices and payments.

Payroll

Process payroll accurately, ensuring compliance with labor laws and regulations.
Maintain up-to-date employee records, including attendance, benefits, and deductions.
Handle employee queries related to payroll and prepare the necessary documentation.

Vat And Tax Compliance

Prepare and file VAT returns in accordance with local regulations.
Track VAT on purchases and sales to ensure accurate reporting.
Ensure compliance with all applicable tax laws and maintain supporting documentation.

Financial Reporting

Generate monthly, quarterly, and annual financial reports for management review.
Support budgeting, cash flow forecasting, and financial planning activities.
Analyze financial data to identify trends and recommend improvements.

Inventory And Cost Management

Track and manage inventory for raw coffee beans, roasted products, and packaging materials.
Monitor stock levels and conduct cost analysis for pricing strategies.
Ensure accurate inventory records for financial and operational purposes.

Order Fulfillment And Logistics

Manage order fulfillment processes, including coordinating shipments and booking logistics.
Track delivery timelines to ensure timely order completion.
Communicate with customers to confirm shipping details and resolve issues.

Supplier Relations

Build and maintain relationships with suppliers, ensuring clear and timely communication.
Coordinate purchase orders, follow up on deliveries, and ensure supplier invoices are processed accurately.

Website And Inventory Management

Manage the inventory on the company’s Shopify website.
Update product listings, stock levels, and descriptions as needed.
Collaborate with the team to ensure the online store reflects current offerings.

Administrative Support

Provide administrative support to management, including scheduling meetings and maintaining records.
Manage office supplies, vendor relationships, and general office operations.
Handle customer inquiries and assist with order processing.
Organize and maintain business documentation, including contracts and employee records.

Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Minimum 2-3 years of experience in accounting and administrative roles, preferably in the coffee or FMCG industry.
Proficiency in Zoho Books, Shopify, accounting software, and MS Office Suite.
Strong knowledge of bookkeeping, invoicing, payroll, VAT compliance, financial reporting, and order fulfillment.
Excellent organizational and multitasking skills with a high level of attention to detail.
Strong interpersonal and communication skills in supplier and customer relations.

What We Offer

A collaborative and supportive work environment.
Competitive salary and benefits package.
Opportunities for professional growth within a passionate and innovative team.
Comprehensive training on all job roles to ensure your success.
The chance to contribute to a business dedicated to the art and community of coffee.

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