Gallery Administrator

Job Summary

Key Responsibilitiesadministrative Duties

• Manage daily office operations and administrative activities.
• Maintain records, databases, contracts, permits, and correspondence.
• Prepare reports, meeting minutes, and presentations.
• Handle telephone, email, and visitor inquiries professionally.
• Coordinate schedules, appointments, and meetings.

Exhibition & Event Support

• Assist in planning and organizing exhibitions, art shows, and cultural events.
• Coordinate with artists, curators, contractors, and suppliers.
• Monitor exhibition timelines and logistics.
• Support exhibition setup, opening events, and public programs.

Visitor & Customer Service

• Welcome visitors and provide information about exhibitions and programs.
• Manage ticketing, bookings, and visitor records when applicable.
• Address visitor feedback and inquiries.

Financial & Procurement Support

• Process purchase requests, quotations, and purchase orders.
• Track operational expenses and budgets.
• Assist with invoicing, payments, and financial documentation.
• Coordinate with finance and procurement departments.

Marketing & Communications

• Support social media updates and promotional activities.
• Maintain mailing lists and communication with stakeholders.
• Assist in preparing newsletters, brochures, and event announcements.

Qualifications

• Bachelor's degree in Business Administration, Arts Management, Museum Studies, Marketing, or a related field.
• 2–5 years of administrative experience (museum, gallery, cultural institution, or hospitality experience preferred).
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Experience with event coordination is an advantage.

Skills Required

• Administration and office management
• Project coordination
• Customer service
• Budget monitoring
• Record management
• Vendor and stakeholder coordination
• Time management
• Attention to detail
• Pay: From AED3,000.00 per day
• Work Location: Hybrid remote in Dubai