Fund Data Operations Specialist

Responsibilities:

• Overall
• Effectively manage day-to-day responsibilities to ensure continuity of coverage during periods of elevated workload or unforeseen absences.
• Uphold a robust control environment, ensuring standards, policies, controls, and procedures are rigorously applied and evidenced.
• Take ownership for meeting all deadlines and deliverables, both individually and in collaboration with the wider team.
• Escalate material issues to management promptly and appropriately via direct communication.
• Continuously review processes and procedures to identify and implement improvements that enhance efficiency, effectiveness, and control.
• Build and maintain strong working relationships with internal stakeholders (including Product Development, Compliance, Legal, Finance, Investment Risk, Portfolio Management, Client Services, IT and Operations,), external service providers, and Fund Administrators.
• Core
• Coordinate the production and delivery of UCITS KIIDs, PRIIPs KIDs, SICAV KIDs and updates to Prospectuses and Supplements, ensuring accuracy, timeliness, and regulatory compliance.
• Manage fund lifecycle events, including fund launches and registrations, new share class openings, and fund closures, with disciplined planning, stakeholder coordination, and robust governance.
• Ensure compliance with MiFID II reporting obligations, covering transaction costs and charges, EMT, EPT, and EET, with appropriate controls, validation, and audit trails.
• Demonstrates disciplined query management with urgency and rigour, delivering timely, high‐quality responses to stakeholders across the business and formally documenting outcomes and actions where required.
• Conduct comprehensive reviews of fund documentation to ensure operational processes and workflows are accurately detailed, remain fit-for-purpose, and are maintained via a structured, periodic review cycle.
• Proactively partner with internal teams, including Product Development, Compliance, Legal, Finance, Investment Risk, Portfolio Management, Client Services, IT and Operations to ensure clear alignment, disciplined collaboration, and timely, well‐governed decision‐making.
• Demonstrate proven vendor management capability, ensuring fund data accuracy, completeness, and timeliness; performing regular service level reviews; managing and resolving queries, and reviewing contractual documentation (including SLAs) to maintain strong service delivery and control.
• Other
• Actively participate in and contribute to project initiatives, providing subject matter input and driving delivery as required.
• Support internal audit activities and requirements, including evidence provision, control walkthroughs, remediation tracking, and timely closure of findings.
• Undertake additional duties as assigned that are commensurate with the responsibilities outlined above, ensuring high standards of execution and governance
• Key Requirements / Qualifications:
• Minimum 5 years’ experience in asset management or financial services.
• Extensive experience in the creation and oversight of PRIIPs KIDs, UCITS KIIDs, and SICAV KIDs.
• Strong technical understanding of fund structures, operating models, transaction cost methodologies, and the applicable regulatory frameworks.
• Demonstrated ability to manage high-priority workloads, adapt to changing priorities, and deliver to tight deadlines.
• Skilled in prioritisation and teamwork, with a consistent focus on timely, high‐quality delivery.
• Strong project management experience is desirable, including planning, governance, and stakeholder coordination.
• Exceptional interpersonal and communication skills, with the ability to engage effectively at all levels and collaborate across functions and jurisdictions.
• Highly organised, with excellent administrative, problem-solving, and analytical skills, and meticulous attention to detail.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Prior experience with Python and SQL is advantageous, with a strong interest in applying data analytics and AI tools to enhance fund oversight, automation and decision support.
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