Front Office Receptionist
Job Title: Front Office & Client Experience Executive Location: Dubai Industry: Immigration / Visa Services Salary: Up to AED 4,500 Language: English & Tagalog Role Overview We are seeking a detail-oriented Front Office & Client Experience Executive who will be the first point of contact for our HNI/UHNIs clients.
Skills
About This Role
Overview
Job Title: Front Office & Client Experience Executive
Role Overview
We are seeking a detail-oriented Front Office & Client Experience Executive who will be the first point of contact for our HNI/UHNIs clients.
This role requires a professional, well-presented individual with excellent communication skills and strong administrative abilities.
The candidate will ensure a seamless client experience while also managing daily office operations and administrative coordination.
Client Experience & Front Office
- Welcome and greet clients, partners, and visitors in a professional manner
- Maintain a premium, hospitality-focused client environment
- Offer refreshments and ensure client comfort during consultations
- Coordinate meeting room bookings and ensure readiness before client meetings
- Support consultants and senior management during client visits
- Handle incoming calls and emails with professionalism and discretion
- Maintain client confidentiality at all times
Office Administration & Operations
- Manage daily office administration and ensure smooth functioning of the office
- Coordinate with vendors such as cleaners, maintenance teams, courier services, and office suppliers
- Ensure cleanliness, hygiene, and overall presentation of the office
- Monitor and maintain office supplies, pantry items, and inventory
- Coordinate office repairs, installations, and facility requirements
- Support event or client meeting arrangements when required
Coordination & Tracking
- Maintain trackers related to office administration and operational expenses
- Prepare basic Excel reports for management
- Maintain courier and document dispatch records
- Support documentation and internal coordination with different departments
- Assist with scheduling and calendar coordination when require
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